On behalf of the Chair, there will be an announcement about the arrangements in case of fire or other events that might require the meeting room or building’s evacuation.

On behalf of the Chair, there was an announcement about the arrangements in case of fire or other events that might require the meeting room or building’s evacuation.

On behalf of the Chair, there was an announcement about the arrangements in case of fire or other events that might require the meeting room or building’s evacuation.

If any receive;-

Apologies received from Councillor Paul Middleton, Councillor Barry Mugglestone and Councillor Natasha Summers.

Councillor Gillian Ford joined via Zoom to present reports.

Members are invited to disclose any interests in any of the items on the agenda at this point of the meeting. Members may still disclose an interest in an item at any time prior to the consideration of the matter.

There were no disclosures of interest.

To approve as a correct record the minutes of the meeting held on 6^th November 2024, and to authorise the Chair to sign them.

The minutes of the meetings held on 6^th November 2024, were agreed as a correct record and the Chair signed them.

Report attached.

Cabinet approved:

1.      Entering into a Section 75 Agreement for an Adults Emergency Duty Team between the four partner boroughs and the North East London Foundation NHS Trust (NELFT), for a period of 5 years. The four partner boroughs are Barking & Dagenham, Havering, Redbridge and Waltham Forest. The proposed s75 agreement has a maximum value of £4,460,319.20 which will be split equally between the four partner boroughs. Each of the four partner boroughs pays for the service directly to NELFT with the maximum value for Havering being £1,115,079.95 over the five-year life of the Section 75 agreement.

2.      Delegated to the Strategic Director of People authority to sign off the terms of the Section 75 Agreement, on behalf of Havering.

Report: Adults EDT Section 75 Agreement to NELFT for a period of 5 years

Presented by:Councillor Gillian Ford, Cabinet Members of Adult Service

Summary: The current section 75 agreement with NELFT for the provision of the Adults Emergency Duty Team expires on the 31^st March 2025. This service  ...  view the full minutes text for item 19.

Report attached.

Cabinet:

For the reasons set out in this report Cabinet agreed to the two-year extension of the contract with NELFT from 1st April 2025 to 31st March 2027.

Report: Healthy Child Programme Contract Extension

Presented by: Councillor Gillian Ford, Cabinet Members of Adult Service

Summary: This report asks Cabinet to approve a two-year extension of the Healthy Child Programme contract with North East London Foundation Trust (NELFT) from 1^st April 2025 to 31^st March 2027.

The  ...  view the full minutes text for item 20.

Report attached.

Cabinet:

Authorised the Head of Leisure and Culture, in consultation with the Strategic Director of Resources and the Cabinet Member for Adults and Wellbeing to:

a.     Make an application to the Community Infrastructure Fund and to external funders for the funds necessary as partnership funding, progress the feasibility study to substantiate an application to the Football Foundation for further grant funding and to progress the preliminary design work necessary for an application for planning permission.

b.     Subject to (a) above being satisfactorily achieved, to make an application for planning permission to allow for development of the land including and around the existing 3G pitch at Brittons Playing Fields into a “football hub” comprising of two additional 3G pitches and ancillary facilities.

c.     Subject to (b) above being satisfactorily achieved, to submit a funding application to the Football Foundation in conjunction with the National Football Trust.

d.     Subject to (a)-(c) above being satisfactorily completed to negotiate and finalise all required documentation for implementation of this decision (for the avoidance of doubt to include any lease, management agreement and any further documentation / agreements which may be required by the Football Foundation).

e.     Subject to (a)-(d) above being satisfactorily completed (so that the development of the football hub is legally permissible and fully funded) to tender the construction of the football hub facilities and appoint a contractor to build the facilities

f.       If sufficient partnership funding is not secured to apply for Football Foundation funding, report to Cabinet to agree next steps.

g.     Subject to (a)-(f) being satisfactorily completed to: (i) conclude that the Land is no longer required for the purpose for which it is currently held; (ii) appropriate the land for planning purposes pursuant to section 122(1) of the Local Government Act 1972; (iii) deal with all matters related or incidental to the appropriation of the Land.

Report: Future Management of Brittons 3G Pitch

Presented by: Councillor Gillian Ford, Cabinet Members of Adult Service

Summary: The Brittons Playing Field 3G pitch is currently managed on a day-to-day basis by Brittons Academy. The proposed future management of the 3G pitch contained within this report is in order to  ...  view the full minutes text for item 21.

Report attached.

Cabinet:

For the reasons set out in the report, Cabinet approved the award of;

A)     A Pan London multi-supplier framework agreement to Thomas Ridley and Son Ltd (Company number 00148692) and William Whites Meat Ltd (Company number 03027063) for the supply of fresh & frozen meat and poultry with an estimated total contract value of £12.1m over the 3 plus 1-year term, commencing on 1st January 2025.

B)     A call-off contract solely for the London Borough of Havering, to Thomas Ridley and Son Ltd at an estimated maximum cost of £2,771,000 for the supply of fresh & frozen meat and poultry for an initial term of 3 years with the possibility of a one-year extension, commencing on 1 January 2025 until 31st December 2029.

C)     A call-off contract solely for the London Borough of Havering, to William Whites Meat Ltd at an estimated maximum cost of £2,771,000 for the supply of fresh & frozen meat and poultry for an initial term of 3 years with the possibility of a one-year extension, commencing on 1 January 2025 until 31st December 2029.

D)     To note that the estimated combined maximum spend across the two contracts at B-C above is £2,771,000.

Report: Approval to award framework agreements for fresh & frozen meat and poultry

Presented by: Councillor Oscar Ford, Cabinet Member for Children and Young People

Summary: The current Fresh & Frozen Meat and Poultry Single-supplier framework expires on 31 December 2024.  The Council’s current call-off contract expires on the same date.

HES  ...  view the full minutes text for item 22.

Report attached.

Report: Permission to bid for DFE capital grant to develop local children's homes

Presented by: Cllr Oscar Ford, Cabinet Member for Children and Young People

Summary: Havering Children’s Services within the Starting Well Department has a statutory duty to have sufficient homes to accommodate children in need of local authority  ...  view the full minutes text for item 23.

Report attached.

Cabinet:

Approved the award and enter into the Highways Contract (the Contract) with Marlborough Highways Limited (Company number 02765630) (“preferred bidder”), subject to the statutory standstill period, for an initial term of six years with the option to extend for up to a further four years, by mutual agreement up to a total value of £145m over 10 years.

Report: Award of Highway Services Contract

Presented by: Cllr Ray Morgon on behalf of Cllr Barry Mugglestone, Cabinet Member for Environment

Summary: This report is seeking approval from Cabinet for the Highways contract to be awarded to the preferred bidder following a competitive tendering exercise.

This report outlines the procurement  ...  view the full minutes text for item 24.

Report attached.

Cabinet:

1.    Approved the award and to enter into the Street Lighting Contract (the Contract) with Marlborough Highways Limited (Company number 02765630), subject to the statutory standstill period, for an initial term of six years with the option to extend for up to a further four years, by mutual agreement up to a total value of £25m over 10 years.

Report: Award of Street Lighting Services Contract

Presented by: Cllr Ray Morgon on behalf of Cllr Barry Mugglestone, Cabinet Member for Environment

Summary: This report is seeking approval from Cabinet for the Street Lighting contract to be awarded to the preferred bidder following a competitive tendering exercise.

This report outlines  ...  view the full minutes text for item 25.

Report attached.

Cabinet:

4.1Approvedthe proposal to enter into an agreement for lease with National Housing Group for the sole use and occupation of Chesham House, a 55 unit building in Romford, under which the Council will be obliged to take a 10 year headlease of Chesham House upon completion by National Housing Group of agreed refurbishment works.

4.2Upon completion of the headlease referred to above, Cabinet approved that the Council may either:

4.2.1     grant an underlease of Chesham House to a wholly owned subsidiary of the Council (envisaged to be called Queens Letting and Management (“QLM”)) on a back to back basis; or

4.2.2     to manage Chesham House directly.

4.3 Approved deficit grant funding of up to £9.7m in total to QLM to cover the lease period (in event that QLM / Chesham House do not achieve housing benefit exempt status.)

4.4 Delegated to the Director of Living Well, in consultation with the Strategic Director of Resources, to take all steps, and to enter into all documentation, necessary to deliver the scheme as approved by recommendation (a) above including the discretion to decide which of options (b)(i) and (ii) shall be progressed.

1.    Noted we have already received cabinet approval to incorporate QLM Community Interest Company (CIC) on the 12 June 2024 – Establishment of a joint venture company to manage properties leased in partnership with Chalkhill.

2.    Noted Chesham House is a permitted development scheme where from a planning perspective would require prior approval to be obtained for change of use from retail with ancillary storage and offices.

3.    Noted the projected costs of leasing the property for the term outlined as well as the projected cost avoidance.

Report: Office to residential conversion to accommodate homeless families – Chesham House

Presented by: Cllr Ray Morgon, on behalf of Councillor Natasha Summers – Lead Portfolio Holder for Living Well Housing Demand

Summary: The Council will look to enter into a 10-year lease with the National Housing Group  ...  view the full minutes text for item 26.

Report attached.

Cabinet

Agreed the Communications Strategy.

Report: Communications Strategy

Presented by: Councillor Ray Morgon, Leader of Council

Summary: The Communications strategy attached in appendix A, sets out how we will communicate with, keep informed and update our residents, stakeholders, partners and staff on service changes.

It also sets out how we will continue to push the  ...  view the full minutes text for item 27.

Report attached.

Cabinet:

Agreed that the Highways Maintenance Plan Policy be adopted by the Council.

Report: Highways Maintenance Plan Policy

Presented by: Cllr Ray Morgon on behalf of Cllr Barry Mugglestone, Cabinet Member for Environment

Summary:

1.1      A national code of practice for highways maintenance and management (Well Managed Highway Infrastructure: A Code of Practice (the “Code”)), sponsored by the Department for Transport (DfT) and  ...  view the full minutes text for item 28.

Report attached.

Cabinet:

Members noted the report including all indicators (especially the red indicators highlighted within the body of this report) and noted the levels of performance set out in the power-bi report.

Report: Corporate Plan Q2 Performance Report: (2024/25)

Presented by: Councillor Ray Morgon, Leader of Council

Summary: The Council’s Corporate Plan was formally adopted in April 2024.

The Corporate Plan is made up of the three Strategic Director Service plans and describes how we will deliver the vision under the following  ...  view the full minutes text for item 29.

Report attached.

Cabinet:

Noted the revenue financial position at Period 6 as set out in section 4 and Appendix 1 of this report

Noted the progress towards delivery of the 2024/25 savings and the updated position on earmarked reserves

Noted the Quarter 2 Capital Programme update as set out in Appendix 2 to this report.

Report: Revenue and Capital Budget Monitoring Report - Period 6

Presented by: Councillor Chris Wilkins (Cabinet Member for Finance)

Summary:This Report sets out the monitoring position for the Council for 2023/24 based on figures to period six (30^th September).  The report also updates on the latest position on  ...  view the full minutes text for item 30.