Report attached.

Cabinet:

For the reasons set out in the report, Cabinet approved the award of;

A)     A Pan London multi-supplier framework agreement to Thomas Ridley and Son Ltd (Company number 00148692) and William Whites Meat Ltd (Company number 03027063) for the supply of fresh & frozen meat and poultry with an estimated total contract value of £12.1m over the 3 plus 1-year term, commencing on 1st January 2025.

B)     A call-off contract solely for the London Borough of Havering, to Thomas Ridley and Son Ltd at an estimated maximum cost of £2,771,000 for the supply of fresh & frozen meat and poultry for an initial term of 3 years with the possibility of a one-year extension, commencing on 1 January 2025 until 31st December 2029.

C)     A call-off contract solely for the London Borough of Havering, to William Whites Meat Ltd at an estimated maximum cost of £2,771,000 for the supply of fresh & frozen meat and poultry for an initial term of 3 years with the possibility of a one-year extension, commencing on 1 January 2025 until 31st December 2029.

D)     To note that the estimated combined maximum spend across the two contracts at B-C above is £2,771,000.

Report: Approval to award framework agreements for fresh & frozen meat and poultry

Presented by: Councillor Oscar Ford, Cabinet Member for Children and Young People

Summary: The current Fresh & Frozen Meat and Poultry Single-supplier framework expires on 31 December 2024.  The Council’s current call-off contract expires on the same date.

HES Catering Service has reviewed the requirements and seeks to establish a new three years (plus 12-month extension) multi-supplier framework for this provision as soon as possible. The framework will be owned and managed by HES Catering Services and can be accessed by the members of the Procurement Across London (PAL) group.   Each participating member is responsible for their respective call-off agreements and will enter into separate call-off contracts.

The Councils who form the PAL group are:

·        London Borough of Havering,

·        London Borough of Barking & Dagenham,

·        London Borough of Tower Hamlets,

·        London Borough of Waltham Forest,

• Thurrock Council

Cabinet:

For the reasons set out in the report, Cabinet approved the award of;

A)     A Pan London multi-supplier framework agreement to Thomas Ridley and Son Ltd (Company number 00148692) and William Whites Meat Ltd (Company number 03027063) for the supply of fresh & frozen meat and poultry with an estimated total contract value of £12.1m over the 3 plus 1-year term, commencing on 1st January 2025.

B)     A call-off contract solely for the London Borough of Havering, to Thomas Ridley and Son Ltd at an estimated maximum cost of £2,771,000 for the supply of fresh & frozen meat and poultry for an initial term of 3 years with the possibility of a one-year extension, commencing on 1 January 2025 until 31st December 2029.

C)     A call-off contract solely for the London Borough of Havering, to William Whites Meat Ltd at an estimated maximum cost of £2,771,000 for the supply of fresh & frozen meat and poultry for an initial term of 3 years with the possibility of a one-year extension, commencing on 1 January 2025 until 31st December 2029.

D)     To note that the estimated combined maximum spend across the two contracts at B-C above is £2,771,000.