Agenda, decisions and draft minutes

On behalf of the Chair, there will be an announcement about the arrangements in case of fire or other events that might require the meeting room or building’s evacuation.

On behalf of the Chair, there was an announcement about the arrangements in case of fire or other events that might require the meeting room or building’s evacuation.

On behalf of the Chair, there was an announcement about the arrangements in case of fire or other events that might require the meeting room or building’s evacuation.

None received.

None received.

Members are invited to disclose any interests in any of the items on the agenda at this point of the meeting. Members may still disclose an interest in an item at any time prior to the consideration of the matter.

Disclosure of interests: Councillor Paul McGeary declared his work association as Head of Estates, with North East London Trust Foundation (NELFT), in relation to item 7 on this agenda, Havering Combating Substance Misuse Strategy 2024-2029, but is not of a prejudicial interest.

Disclosure of interests: Councillor Paul McGeary declared his work association as Head of Estates, with North East London Trust Foundation (NELFT), in relation to item 7 on this agenda, Havering Combating Substance Misuse Strategy 2024-2029, but is not of a prejudicial interest.

To approve as a correct record, the minutes of the meeting held on 7^th February 2024, and to authorise the Chair to sign them.

The minutes of the meeting held on 7^th February 2024, were agreed as a correct record and the Chair signed them.

The minutes of the meeting held on 7^th February 2024, were agreed as a correct record and the Chair signed them.

Report:  Applicationand acceptanceof Veolia Environmental Trust Funding

Presented by: CllrBarry Mugglestone,Lead Memberfor Environment

Cabinet:

1.   Approveda seriesof applications,as setout inAppendix A,for upto £900,000of grant funding from Veolia Environmental Trust (VET).

2.   Authorisedthe Strategic Directorof Placeto takeall stepsnecessary toapply for, accept and thereafter spend the grant funding (including but not limited to negotiating and signing any grant agreement issued by VET) received from VET.

3.   Authorised the Strategic Director of Place, in consultation with the Cabinet Memberfor Environment,to update,amend orotherwise varythe listof projects at Appendix A, from time to time.

Report:  Applicationand acceptanceof Veolia Environmental Trust Funding

Presented by: CllrBarry Mugglestone,Lead Memberfor Environment

Report summary, confirms that from March2024 toOctober 2025the Councilwill beable toapply forup to£900,000 of external grant funding from Veolia Environmental Trust over various  ...  view the full minutes text for item 165.

Report:  OneSource ICT Decoupling and creation of a Sovereign IT Service for Havering

Presented by: Councillor Paul Middleton, Portfolio Lead for Resources

2.1     Cabinet approved the following strategic actions:

2.1.1      The establishing of the Havering Sovereign IT Service by December 2025, marking the conclusion of OneSource IT's services to Havering. Transition to a new hybrid IT service, optimised for cost-effectiveness, with potential residual shared services governed by inter-authority agreements when beneficial.

2.1.2      Adoption of a structured programme comprising three distinct workstreams to realise sovereign IT Services for Havering and Newham. Each borough will oversee its respective work stream to ensure tailored outcomes, while the third will prepare OneSource's infrastructure for a seamless handover. This collaborative yet independent approach safeguards against service disruption during the transition.

2.1.3      Repurpose approved capital set aside for “Evergreening Capital” programmes to focus on improving and modernising IT infrastructure and services as part of that handover process, where it is possible to do so within time and budget constraints.

2.1.4      LBH authorisation that the s.151 Officer, in consultation with the Chief       Executive, to make all necessary arrangements to give effect to the authorisation at 2.1 above, including but not limited to:

a)   Implementing the HR and other operational processes to give effect to the recommendations.

b)   Agreeing the dates for the withdrawal of the joint ICT service.

c)   Agreeing, amending and finalising any variation or variations to the Agreement and the delegations contained therein as necessary to give effect to 2.1 above, and thereafter to sign and complete any variation on behalf of LBH.

d)   Making arrangements to receive staff into LBH as a result of the amendments to the Agreement.

e)   Making arrangements to allow LBH to share some of the proposed withdrawn services for a transitional period beyond the agreed date of implementation whilst permanent arrangements are put in place within LBH.

f)     Making arrangements to provide a support service to the retained One Source services.

g)   To prepare and/or receive and thereafter agree and set the investment case for the ICT function.

h)   To delegate the authority to conduct procurement, award, and enter into contracts associated with the recommendations in this report in coordination with the Portfolio Lead for Resources.

Report:  OneSource ICT Decoupling and creation of a Sovereign IT Service for Havering

Presented by: Councillor Paul Middleton, Portfolio Lead for Resources

Report Summary:

1.1      In April 2023 the London Borough of Havering and London Borough of Newham decided to separate from the OneSource IT service, associated shared infrastructure  ...  view the full minutes text for item 166.

Report:  Havering Combating Substance Misuse Strategy 2024- 2029

Presented by: Councillor Gillian Ford, Cabinet Member for Adults & Wellbeing

Cabinet:

Approved and adopted the Havering Combating Substance Misuse Strategy 2024-2029

Report:  Havering Combating Substance Misuse Strategy 2024- 2029

Presented by: Councillor Gillian Ford, Cabinet Member for Adults & Wellbeing

Cllr Ford thanked the officers for their work drafting this strategy. It was confirmed that the funding has been ring-fenced within the Public Health fund.

Summary:

A final draft of the  ...  view the full minutes text for item 167.

Report:  Borough of Culture

Presented by: Councillor Gillian Ford, Cabinet Lead for Adults & Wellbeing

Cabinet approved the following recommendations:

1.     Agreed to the incorporation of a company limited by guarantee wholly owned by the Council for the purpose of realising and delivering other cultural and place making opportunities

2.     Delegated the Strategic Director, People in consultation with the Deputy Director of Legal Services to take all steps necessary to incorporate the Company

3.     Delegated the Strategic Director, People in consultation with the Leader the authority to make the appointments to the board of directors of the Company.

Report:  Borough of Culture

Presented by: Councillor Gillian Ford, Cabinet Lead for Adults & Wellbeing

Cllr Ford thanked the officers and the senior staff from Queen’s Theatre for their work producing the bid.

Summary:

1.1  An application for the London Borough of Havering (the “Borough”) to become the London Borough  ...  view the full minutes text for item 168.

Report:  Award of Contract – the London Collaboration (MSTAR4)

Presented by: Cllr. Ray Morgon, Leader of the Council

Cabinet:

Agreed to award the London Collaboration (MSTAR4) Contract to the preferred bidders as set out in Appendix A in the three separate Lots, subject to a voluntary standstill period of 10 working days, for a period of 4 years at a total estimated value of £2bn.

Report:  Award of Contract – the London Collaboration (MSTAR4)

Presented by: Cllr. Ray Morgon, Leader of the Council

Summary:

This report is seeking approval from Cabinet for the award of the London Collaboration (MSTAR4) contract to the preferred bidders following a competitive tendering exercise. This report outlines the procurement  ...  view the full minutes text for item 169.

Report:  Approval to implement a new Transport policy for Adults which sets out the Council’s approach to the provision of travel assistance for Care Act 2014 eligible adult service users - ensuring an equitable needs-based system is in place across Adult Social Care.

Presented by: Councillor Gillian Ford, Cabinet Member for Health and Adult Care Services

Cabinet:

Approved the Transport Policy attached at Appendix A of the report.

Report:  Approval to implement a new Transport policy for Adults which sets out the Council’s approach to the provision of travel assistance for Care Act 2014 eligible adult service users - ensuring an equitable needs-based system is in place across Adult Social Care.

Presented by: Councillor Gillian Ford, Cabinet  ...  view the full minutes text for item 170.

Report:  Community Engagement Strategy

Presented by: Cllr. Ray Morgon, Leader of the Council

Cabinet:

Approved the attached Community Engagement Strategy 2024 - 27

Report:  Community Engagement Strategy

Presented by: Cllr. Ray Morgon, Leader of the Council

Summary:

The Community Engagement Strategy attached at Appendix A aims to:

·        Build reputation and trust by listening to residents and acting on concerns

·        Demonstrate community leadership

·        Encourage participation and involvement in delivery of community services (community  ...  view the full minutes text for item 171.

Report:  Budget Monitoring Report - Period 9 December 2023

Presented by: Councillor Chris Wilkins - Cabinet Member for Finance

Cabinet:

Noted the revenue financial position at Period 9 and the action taken to mitigate the overspend.

Report:  Budget Monitoring Report - Period 9 December 2023

Presented by: Councillor Chris Wilkins - Cabinet Member for Finance

Summary:

The report sets out the monitoring position for the Council for 2023/24 based on figures to period nine (31st December).

The table included in the report shows the net  ...  view the full minutes text for item 172.