Agenda and minutes

oneSource Joint Committee
Friday, 10th November, 2017 10.00 am

Venue: Newham Dockside

Items
No. Item

9.

Disclosures of Interest

Members are invited to disclose any pecuniary interests in any of the items on the agenda at this point of the meeting. Members may still disclose an interest in an item at any time prior to the consideration of the matter.

Minutes:

There were no disclosures of interest.

10.

Minutes pdf icon PDF 122 KB

To approve as a correct record the minutes of the meeting of the Joint Committee held on 28 July 2017, and to authorise the Chairman to sign them.

Minutes:

The minutes of the meeting of the Joint Committee held on 28 July 2017 were agreed as a correct record and signed by the Chairman.

11.

oneSource forecast financial position pdf icon PDF 113 KB

Additional documents:

Minutes:

The oneSource shared forecast financial position shows a projected overspend of £0.796m as at September 2017, Period 6. This was an improvement on the Period 3 projected overspend of £2.327m. The improved forecast was largely due to an ICT and Asset Management forecasts. The projected overspend split between the three boroughs was £0.341m to Havering, £0.170m to Bexley and £0.286m to Newham.

 

As at Period 6, the services managed by oneSource, but not shared were forecasting the following variances; £0.034m overspend for Havering, £4.550m overspend for Newham and nil variance for Bexley. These include an increase in savings of the non-shared areas as follows for the 2017/18 financial year:- Havering (£0.328m), Newham (£0.512m) and Bexley (£0.097m).

 

The Joint Committee noted the current oneSource forecasted outturn position based on the financial monitoring as at the end of September 2017.

12.

MD oneSource update for November 2017 pdf icon PDF 236 KB

Minutes:

The report provided an update on a number of key activities across oneSource.

 

With the transition to trading, Red Quadrant had been appointed to work with senior management to develop the business case and five year transition strategy, anticipated for conclusion in January 2018.

 

In respect of Oracle, Newham would not move to Oracle Cloud within the next two years. Alternative arrangements are being finalised with Cap Gemini to continue to provide Oracle Version 12 for Newham and Havering.

 

In future, quarterly reports would be submitted on projects within the transformation programme. Of note was the rollout of the Starts and Movers project which would improve the customer experience by reducing the numbers of forms and emails required to complete related activities.

 

In terms of commercial developments, oneSource continues to have successes in being shortlisted for awards. Such areas being the Treasury and Pensions Team, Enforcement Team and HR. Work continues to be generated by Newham small businesses as they move to company status.

 

The Joint Committee noted the report.

13.

Exclusion of the Public

To consider whether the press and public should now be excluded from the remainder of the meeting on the grounds that it is likely that, in view of the nature of the business to be transacted or the nature of the proceedings, if members of the press and public were present during those items there would be disclosure to them of exempt information within the meaning of paragraph 3 of Schedule 12A to the Local Government Act 1972; and, if it is decided to exclude the public on those grounds, the Committee to resolve accordingly on the motion of the Chairman.

Minutes:

The Joint Committee RESOLVED to exclude the press and public from the remainder of the meeting on the grounds that it is likely that, in view of the nature of the business to be transacted or the nature of the proceedings, if members of the press and public were present during those items there would be disclosure to them of exempt information within the meaning of paragraph 3 of Schedule 12A to the Local Government Act 1972.

14.

Transition to Trading

Minutes:

Minute detail covered in exempt minute E1.