Decisions

Amendment on behalf of Residents’ Group NOT CARRIED by 30 votes to 21; deemed motion on behalf of Administration AGREED without division.

Amendment by Labour Group NOT CARRIED by 42 votes to 5; amendment by Conservative Group CARRIED by 39 votes to 4.

Report AGREED without division.

A.   PLANNING AND DEVELOPMENT ON OPEN GREEN SPACES

Procedural motion on behalf of Upminster and Cranham Residents’ Association Group to withdraw motion NOT CARRIED by 28 votes to 16.

Procedural motion on behalf of North Havering Residents’ Group to withdraw motion CARRIED by 30 votes to 7.

Amendment by Conservative Group CARRIED by 30 votes to 4; amendment by Labour Group NOT CARRIED by 30 votes to 4; amendment by Conservative Group AGREED as substantive motion, without division.

B.   ITEMS LEFT IN COMMUNAL RESIDENTIAL AREAS

Amendment by Conservative Group CARRIED by 32 votes to 5 and AGREED as substantive motion, without division.

C.   MINUTE’S SILENCE AT COUNCIL MEETINGS

Amendment by Conservative Group CARRIED by 34 votes to 3 and AGREED as substantive motion without division.

10 questions asked and answers given.

Received from Councillor Mylod.

AGREED as a correct record.

Received from Councillors Keith Darvill, Nid Dodin and David Durant.

Cabinet:

• Considered the performance set out within the report and noted the corrective action that is being taken.

Cabinet will be asked to approve the extension of the cemetery based at Upminster, to provide on-going burial space within Havering until approximately 2040.

Cabinet:

1.     Agreed to proceed with Option 4 as outlined within the report to further develop the site (Phases 2&3) at Upminster to provide sufficient land for burials until approximately 2040.

2.     Agreed, subject to 1 above, to endorse and recommend the inclusion of an additional budget of £3.1m for the Phase 2 and 3 Cemetery Extension within the proposed capital programme that will be considered in Cabinet in February 2020.

Cabinet be asked to approve the finance recommendations in the latest MTFS.

Two questions by Residents’ Group and three questions by Labour Group answered by Leader of the Council.

Report AGREED without division.

Cabinet:

1.               Noted the financial context.

2.               Agreed the proposed consultation process and associated timetable as set out in section 1.6.

3.               Will Recommend to Full Council that additional capital budget is added into the 2019/20 Capital Programme of £4 million to fund the Smart Working Programme, with the revenue costs of the capital funding to be met by the income raised through renting out spare office capacity freed up by the programme.

4.               Will Recommend to Full Council that £14.7 million is added into the 2019/20 Capital Programme to replenish the capital allocation for new opportunities with capital charges funded from the business cases

Cabinet will be asked to approve the Council’s Social Value Strategy.

Cabinet:

1.   Approved the Havering Council Social Value Strategy, attached at Appendix A  of the report

2.   Agreed that the monitoring of the Strategy and its outcomes be undertaken by the Opportunities Theme Board.

Cabinet will be asked to consult ion a revised Statement of Gambling Policy to meet our statutory obligations to review the document every three years.

Cabinet:

• Authorised commencement of a consultation on adopting the Statement of Gambling Policy 2019 to 2022.

Cabinet will be asked to approve the Mercury Land Holdings Business Plan and Supplementary Project Business Cases as required.

Cabinet:

1.       Approved the Mercury Land Holdings Limited Business Plan 2020/21 (Contained with the Appendices to Exempt Agenda)

2.       Agreed to delegate authority to the Leader of the Council, after consultation with the s151 Officer, the Director of Regeneration Programme Delivery and the Director of Legal and Governance, to approve the detailed business cases, related viability assessments and funding requirement for the individual schemes noted within the Business Plan as they may be presented during the business plan period in order to enable them to proceed.

3.       Agreed in principle to provide additional gross investment of £92.6m capital funding to MLH up to a maximum of £228 million (effective from 2020/21) in respect of projects contained in Exempt Agenda through a combination of equity investment and state aid compliant loans subject to detailed approved business cases made under delegated authority in recommendation 2 above.

4.       Agreed to delegate authority to the S151 Officer to agree, after consultation with the Director of Legal and Governance, the completion of all relevant agreements and appointments of relevant professionals relating to the provision of debt finance by the Council to MLH. 

5.       Agreed to delegate to the S151 Officer, following consultation with the Director of Asset Management, and the Director of Legal and Governance, the authority to determine the principles and processes by which any assets shall be disposed of and the terms of disposal to MLH.

Cabinet will be asked:

• To agree in principle the adoption of the Smart Working programme
• To recommend to Council to approve additional capital funding profiled across the19/20 and 20/21 financial years, to deliver all  elements of the programme
• To approve that relevant procurement processes can be initiated to undertake the related reconfiguration and refurbishment works supporting the Smart Working Programme

Report AGREED without division.

Cabinet:

1. Will recommend to Council to approve additional capital budget of up to £4.637 million funded from borrowing for the proposed rollout of the Smart Working programme, across the19/20 and 20/21 financial years, to deliver all elements of the programme, which will support delivery of the Council’s digital and efficiency aspirations as set out within the Havering Vision and Corporate Plan and will be funded by invest to save.

2. Approved  £410k from Business Risk Reserves

3. Approved the award of a contract for the supply of laptop equipment and associated peripherals to XMA ltd via the Crown Commercial Services Framework CCS National Aggregated call off (EA16) from RM1054

Cabinet will be asked to:

·       Approve the business case for the transformation and future delivery of Public Realm Services to meet Council priorities and the optimum delivery options

·       Note the procurement options; and

·       Note the project risks.

Cabinet:

1.     Reviewed and approved exempt Appendix 1:  Business Case for the Public Realm Transformation and future delivery of Public Realm services to meet Council priorities and the optimum delivery option(s) which includes:

·         The case for change and the considerations for the various options assessed.

·         The chosen service delivery model for the future delivery of the Public Realm services to meet the Council’s priorities.

·         The commercial case for the procurement process.

·         The governance, risks and control framework for the Public Realm Transformation Programme to ensure successful delivery.

2.     In consideration of the Procurement Strategy, to approve the commencement of the procurement for the Public Realm Provision which includes:

·         The choice of procurement procedure that will be implemented to procure a new Integrated Public Realm Services Contract.

·         The initial contract length of 8 years with the option for the Council to extend for up to a further 8 years (extension could range from one to eight years, subject to relevant decisions at the time).

·         The evaluation criteria for the award of the new Contract based on a 50% Price / 50% Quality split.

·         The indicative procurement timetable.

Outline Proposals will be given to to address Early Years, Primary, Secondary and SEN rising rolls – Update to Phase 4 and Phase 5 expansion Programme.

Cabinet will be asked to approve the Phase 5 Expansion Programme.

Cabinet:

1.     Agreed Phase 5 school expansion programmes should continue to be developed based on the following approach in line with the decision on the Commissioning Plan for Education Provision 2019-2023

                                       i.             To have a preference for expanding existing popular and high-performing schools and inclusion of nursery provision and Additional Resource Provisions (ARPs) where appropriate and in areas where there are  no schools with high surplus capacity.

                                      ii.             To consider the expansion of existing schools, but only to a maximum size of 4 FE in the primary phase, ensuring at all times that high standards of education are paramount.

                                     iii.             To consider the delivery of additional primary and secondary places as a result of major regeneration through establishment of new schools.

2.     Agreed that in respect of all proposals set out below that all relevant statutory processes, including planning, should be followed and where the process is the responsibility of an Academy to provide all necessary support. Where consultation is necessary the proposals below are subject to the outcome of such consultation.

3.     Approved Capital Budget of £33.500m to fund Phase 5 of the Schools Expansion Programme from 2020/21 to 2023/24 including:

3.1. Increase in Early Education and Childcare Places including           implementation of :

                                    i.                New 20 place nursery provision at Forest Approach Academy following the outcome of a successful bid for grant of Capital funding from the Department for Education to create new high-quality school-based nursery places, targeted at closing the gap for disadvantaged children.

                                   ii.                A maintained nursery at The R J Mitchell Primary School of 47 places for 2, 3 and 4 year olds from 2021/22

                                  iii.                A 47 place nursery provision on Beam Park School for 2, 3 and 4 year olds from 2021/22

                                 iv.                A 47 place nursery on Bridge Close for 2, 3 and 4 year olds from 2023/24

3.2. Increase in Primary Places including implementation of:

3.2.1.   Establish one-off bulge classes as an interim measure to increase  Primary places in 2020/21

3.2.2.   Permanent Primary Places expansion proposals in the following planning areas where there is clear evidence of a sustained need over the next five years subject to planning and consultation where necessary:

                             i.          Elm Park Planning area: 

·       Expansion of The R J Mitchell Primary School from 2FE to 3FE from 2021/22

                           ii.          Harold Hill Planning area:

·         Expansion of Drapers’ Pyrgo Priory Primary from 2FE to 3FE for 2022/23

·         Expansion of Broadford Primary from 3FE to 4FE for 2023/24 if growth is sustained

                          iii.          Rainham and South Hornchurch Planning area:

·       To agree for LBH to enter into a 125 year peppercorn lease with Emmanuel Community Trust for a site on the Beam Park estate following practical completion of the school build and drawing down the freehold interest of the site.  The new school on Beam Park is due to open on 1 September 2021.

                         iv.          Romford Planning area

·       Agree to seek proposals to establish the Bridge Close School under the Free School presumption process.

                           v.          Upminster and  Cranham Planning area

·       1 FE permanent expansion from 2023/24 if growth is sustained.

3.2.3.   Increasing SEND Places

                               i.  Nursery SEND places

·         To approve the implementation of the 20 place nursery provision at Forest Approach Academy for 2, 3 and 4 year old pupils with SEND

                              ii.  Primary SEND places;

·       One Additionally Resourced Provision (ARP) for primary children with Communication and Interaction Needs with 12 places in Scotts Primary School for 2020/21.

·       One Additionally Resourced Provision (ARP) for primary children with SEMH (Social, Emotional, Mental and Health) needs with 12 places at Suttons Primary School for 2020/21

·       An ARP for 12 places (4-11) for pupils with ASD/SEMH on Beam Park School for 2021/22

·       An ARP for 18 places – 6 places (2-4) and 12 places (4-11) for pupils with ASD and SEMH for 2023/24 as part of the Bridge Close development

                            iii.          Secondary SEND places;

·       Agree to establish two ARPs containing 20 places each in secondary schools to meet the needs of secondary pupils with Communication and Interaction (mainly ASD) and SEMH needs.  One to be delivered in 2020/21 and one to be delivered in 2021/22

                            iv.          Special Schools;

·       Agree to expand Corbets Tey School from 155 to170 places for 2021/22

·       New special free school (3-16) with 60 places for ASD and SEMH in 2022/23

·       Agree for the LA to submit bids for a new special school when the DfE announces another Wave of special (SEND) and alternative provision (AP) free school applications round.

4.     Delegated the power to take further decisions regarding the implementation of these proposals and the approval of which settings/schools should be expanded including any amendments to the proposals above, such as a decision not to proceed or to expand a different setting/school, in the light of developing circumstances or the results of consultation (subject to the appropriate statutory processes) for Phase 5 of the Expansion Programme to the Lead Member for Children & Learning.

5.     Delegated to the Director of Asset Management authority to submit planning applications after consultation with planning officers, commission all associated surveys/investigations (including transport assessment, soils survey, environmental check etc.) and commence tender processes as required to support the development of options appraisals to deliver Phase 5 expansions required- noting that tender awards will remain the subject of separate Executive Decision(s).

6.     Delegated to the Assistant Director of Education authority to select proposers for new schools and make recommendations to the Secretary of State for Education in respect of free school processes.

7.     Approved virement of £1.526m from Schools Expansion Programme Unallocated Fund