Agenda item

Cabinet agreed the award of Lot 2 of the Term Contract for Responsive Repairs and Voids Refurbishment – Void Refurbishment, to Mullaley and Co Ltd, in accordance with the offer set out in the tendering documentation and subject to the expiry of the required 10 day stand still period.

Councillor Lesley Kelly, Cabinet Member for Housing and Public Protecton, introduced the report.

The report set out the results of the tendering exercise for the provision of repair and reinstatement of void property services to the housing stock managed by the Council.  The tendering process had been undertaken in accordance with the rules set out in the Public contract Regulations 2006 and subsequent directives (EU regulations).

It was noted that the current partnership contract with Morrison Facilities Services which had been due to expire on 31 July 2013 had been extended by mutual agreement until September 2013.

The scope of the works and the re-tender specification was different to the current in that the contract would see to bring empty properties back into use, provision of security screening, cleaning pre and post works and asbestos removal as well as a limited amount of kitchen and bathroom replacement. Prices were based on a standard schedule of rates and the contract would be for a fixed amount only.

The proposed commencement date for the new contract was 1 October 2013 and would be for a five year period with the option to extend based on performance.

Reasons for the decision:

The Council as a landlord and building owner has obligations in statue and under the Tenancy Agreement to provide a responsive repairs service including ensuring properties re-let are of an acceptable standard.  The Council as a contracting authority has obligations to comply with the requirements of the Public Contractors Regulations 2006.

Other options considered:

To extend the exiting arrangement with Morrison Facilities Services for a further period. 

REJECTED – There would be no further provision in the contract to extend which would be in breach of the Public Contracts Regulations 2006.

Cabinet agreed the award of Lot 2 of the Term Contract for Responsive Repairs and Voids Refurbishment – Void Refurbishment, to Mullaley and Co Ltd, in accordance with the offer set out in the tendering documentation and subject to the expiry of the required 10 day stand still period.