Report attached.

Cabinet:

Approved the award of:

A.    A Pan London multi-supplier framework agreement for the supply of Frozen Foods and Groceries with an estimated value of c. £8.36m in year 1, c.£36.04m total contract value over 3 plus 1-year term, commencing on 1^st September 2025 until 31^st August 2029. 

B.    A Havering call-off to the estimated value of c. £2.49m in year 1(£10.73m total estimated value over 3 plus 1-year term), commencing on 1^st September 2025 until 31^st August 2029. 

The current PAL framework expires on 31st August 2025. The Council’s current call-off contract expires on the same date. 

The indicative value of the new call-off contract across PAL members is c. £8.36m in year 1. The total framework value over the 4-year term of the contract (3 years + 1-year extension) is £36.04m across all PAL members. This includes an estimated 5% annual inflationary increase.  

Havering’s estimated annual contract value is £2.49m in year 1 (£10.73m total contract value).  

Report Title: Approval to awardcontracts for Frozen Foods and Groceries 

Presented by: Councillor Oscar Ford, Cabinet Member for Children and Young People 

Summary:

The current Frozen Foods and Groceries Single-supplier framework expires on 31 August 2025.  The Council’s current call-off contract expires on the same date. 

HES Catering Service has reviewed the requirements and seeks to establish a new three year (plus 12-month extension) multi-supplier framework for this provision as soon as possible. The framework will be owned and managed by HES Catering Services and can be accessed by the members of the Procurement Across London (PAL) group.Each participating member is responsible for their respective call-off agreements and will enter into separate call-off contracts. 

The Councils who form the PAL group are: 

·         London Borough of Havering, 

·         London Borough of Tower Hamlets, 

·         London Borough of Waltham Forest, 

·         Thurrock Council 

Cabinet:

Approved the award of:

A.   A Pan London multi-supplier framework agreement for the supply of Frozen Foods and Groceries with an estimated value of c. £8.36m in year 1, c.£36.04m total contract value over 3 plus 1-year term, commencing on 1^st September 2025 until 31^st August 2029. 

B.   A Havering call-off to the estimated value of c. £2.49m in year 1(£10.73m total estimated value over 3 plus 1-year term), commencing on 1^st September 2025 until 31^st August 2029. 

The current PAL framework expires on 31st August 2025. The Council’s current call-off contract expires on the same date. 

The indicative value of the new call-off contract across PAL members is c. £8.36m in year 1. The total framework value over the 4-year term of the contract (3 years + 1-year extension) is £36.04m across all PAL members. This includes an estimated 5% annual inflationary increase.  

Havering’s estimated annual contract value is £2.49m in year 1 (£10.73m total contract value).