Cabinet:

1.    Approved the procurement of a suite of six contracts each for a term of 10 years with the option to extend for 6 years with a maximum aggregate value of £94,050,000, for the provision of safety inspections and building compliance checks and works, primarily for Council housing but with Corporate buildings within scope each as set out in this report.

2.    Approved a waiver of the Council’s default evaluation criteria of 70% Price: 30% Quality and instead award the contracts on the MEAT basis of a 50% Quality, 40% Price, and 10% Social Value weighting for the reasons set out in Section 2 of this report, Procurement Proposals.

3.    Approved a waiver of the requirement to use the Council’s Fusion procurement portal and instead use the Mercell portal managed by Lumensol Limited, the Council’s appointed consultant, for reason set out in Section 2 of this report, Procurement Proposals.

4.    Delegated approval of the award of the contracts to the Strategic Director of Place, acting in consultation with the Lead Member for Housing, the Strategic Director of Resources and the Deputy Director of Legal & Governance subject to the value of the contracts not exceeding the values set out in this report.

5.    Delegated order of contract works/ services packages throughout the term of each contract to the Strategic Director of Place, acting in consultation with the Lead Member for Housing subject to budget availability for the relevant package.

Report Title: Approval to Tender and Award of Contracts for Compliance Services and Works

Presented by: Councillor Paul McGeary – Cabinet Member for Housing and Property

Summary:

The statutory requirement to maintain our homes to a decent standard

This work supports the Housing Asset Management Strategy 2021-26 and is

identified within the HRA Business Plan approved by Cabinet in February 2024

1. As part of the Council’s responsibility as a landlord, the Council has a duty to undertake repairs, maintenance and compliance checks on its HRA housing

stock. This report presents to Cabinet details of the proposed tender process

to re-procure a number of these services and seeks approval to procure and

delegated approval for the subsequent award of contracts.

2. The current HRA annual revenue budget for works within the scope of these

contracts is approximately £1.5m per annum with a further £2m per annum in

Capital budgets. The primary purpose of these contracts is to allow the

necessary statutory compliance works to be carried out, whilst ensuring the

Councils Decent Homes standards are met.

3. Monies have been identified within the HRA 30-year business plan and

contract spend will be aligned with business priorities and approved budgets

on an annual basis

Cabinet:

1.     Approved the procurement of a suite of six contracts each for a term of 10 years with the option to extend for 6 years with a maximum aggregate value of £94,050,000, for the provision of safety inspections and building compliance checks and works, primarily for Council housing but with Corporate buildings within scope each as set out in this report.

2.     Approved a waiver of the Council’s default evaluation criteria of 70% Price: 30% Quality and instead award the contracts on the MEAT basis of a 50% Quality, 40% Price, and 10% Social Value weighting for the reasons set out in Section 2 of this report, Procurement Proposals.

3.     Approved a waiver of the requirement to use the Council’s Fusion procurement portal and instead use the Mercell portal managed by Lumensol Limited, the Council’s appointed consultant, for reason set out in Section 2 of this report, Procurement Proposals.

4.     Delegated approval of the award of the contracts to the Strategic Director of Place, acting in consultation with the Lead Member for Housing, the Strategic Director of Resources and the Deputy Director of Legal & Governance subject to the value of the contracts not exceeding the values set out in this report.

5.     Delegated order of contract works/ services packages throughout the term of each contract to the Strategic Director of Place, acting in consultation with the Lead Member for Housing subject to budget availability for the relevant package.