Cabinet:

1.     Approved the procurement of a contract of a total value of up to £63million for a term of 10 years with the option to extend for 6 years, for the provision of Electrical system maintenance, safety inspections and renewal services, primarily for Council housing but with Corporate buildings within scope.

2.     Approved a waiver of the Council’s default evaluation criteria of 70% Price: 30% Quality and instead award the contracts on the MEAT basis of a 50% Quality, 40% Price, and 10% Social Value weighting for the reasons set out in Section 2 of this report, Procurement Proposals.

3.     Approved the use of Mercell portal managed by Lumensol Limited, the Council’s appointed consultant, for reason set out in Section 2 of this report, Procurement Proposals.

4.     Delegated approval of the award of the contract and to enter into contract terms post tender with the winning bidder to the Strategic Director of Place, acting in consultation with the Lead Member for Housing, the Strategic Director of Resources and the Deputy Director of Legal & Governance.

5.     Delegated the award of works packages under the contract to the Strategic Director of Place, acting in consultation with the Lead Member for Housing.

Report Title: Approval to Tender and Award of Contract for Electrical Services Maintenance and Renewal

Presented by: Councillor Paul McGeary – Cabinet Member for Housing and Property

Summary:

1.     As part of the Council’s responsibility as a landlord, the Council has a duty to undertake repairs and maintenance works to its HRA housing stock. This report presents to Cabinet details of the proposed tender process to re-procure a contract for Electrical Services and seeks approval to procure and delegated approval for the subsequent award of contract.

2.     The current HRA annual revenue budget for electrical works is approximately £1.5million per annum, with a further £2million in capital budgets. The primary purpose of this contract is to allow the necessary statutory compliance works to be carried out, whilst ensuring the Councils Decent Homes standards are met.

3.     In addition to this, the Council has set a target of 2040 to achieve net zero carbon and for Council homes the provision and maintenance of systems such as EV charging and Solar PV will be significant in meeting that target. In order to achieve this, it will be critical for the Council to have the agility to change or adapt its approach, if necessary, and this will only be possible with a long-term strategic partner in place.

Cabinet:

1.     Approved the procurement of a contract of a total value of up to £63million for a term of 10 years with the option to extend for 6 years, for the provision of Electrical system maintenance, safety inspections and renewal services, primarily for Council housing but with Corporate buildings within scope.

2.     Approved a waiver of the Council’s default evaluation criteria of 70% Price: 30% Quality and instead award the contracts on the MEAT basis of a 50% Quality, 40% Price, and 10% Social Value weighting for the reasons set out in Section 2 of this report, Procurement Proposals.

3.     Approved the use of Mercell portal managed by Lumensol Limited, the Council’s appointed consultant, for reason set out in Section 2 of this report, Procurement Proposals.

4.     Delegated approval of the award of the contract and to enter into contract terms post tender with the winning bidder to the Strategic Director of Place, acting in consultation with the Lead Member for Housing, the Strategic Director of Resources and the Deputy Director of Legal & Governance.

5.     Delegated the award of works packages under the contract to the Strategic Director of Place, acting in consultation with the Lead Member for Housing.