Minutes:
Councillor Paul Rochford, Cabinet Member for Children & Learning, introduced the report.
Cabinet received a report (containing exempt information and not available to the press or public) setting out proposals for the appointment of suppliers following the tender process for a framework contract undertaken for the supply of Grocery products and separately, Frozen foods for the use primarily in School kitchen establishments.
Reasons for the decision:
The authority aimed to secure Best Value in terms of the procurement of goods.
Other options considered:
In order to achieve best value it had been decided that the best option was to jointly tender the contract. It would not be economically advantageous to tender the contract on behalf of this authority alone.
Cabinet AGREED:
1. To the award of contracts to two suppliers, Brakes for the supply of Frozen Food items and Thomas Ridley for the supply of Grocery products for a period of 4 years commencing 1 January 2013.
2.To note that the anticipated spend for the Grocery Contract for the 4 year period would be approximately £2.5 million and for the Frozen Food the contract would be £2 million for the Borough. The total value for each contract for the life of the contract term would for Frozen Food £20 million and Grocery £20 million.
3. To note the tender process for a framework contract undertaken jointly with London Boroughs of Barking and Dagenham, Tower Hamlets, Waltham Forest, Enfield Redbridge, Greenwich and Haringey which was advertised for use by all London Boroughs and public authorities as part of the London Contracts Supply Group (LCSG).
4. That the two recommended suppliers were the most economically advantageous, and the quality of the bid with regards contract management and supervision, implementation and support was acceptable.
5. To note that both suppliers were existing suppliers to the Borough and that there would therefore be no costs of contract transfer.