Report and appendices attached – Appendices A, B, C and D are exempt

Cabinet:

For the reasons stated in the report and its appendices Cabinet is recommended to award the Integrated Recycling, Waste Collection and Street Cleansing Contract (the Contract) to the preferred bidder, subject to the statutory standstill period, for an initial term of eight years with the option to extend for up to a further eight years, by mutual agreement.

A report before Cabinet sought seeking approval from Cabinet for the Integrated Recycling, Waste Collection and Street Cleansing Contract to be awarded to the preferred bidder following a competitive tendering exercise.

The report outlined the procurement procedure and presented details of the stages conducted during the process to identify the preferred bidder for the new Integrated Recycling, Waste Collection and Street Cleansing Contract due to commence in July 2023.

The contract was due to commence on 30 July 2023 for a term of 8 years with the option to extend for a further 8 years. The estimated value over the initial period of 8 years was £90m and over the full 16-year term was £180m.

A Member asked whether Service Level Agreements had been drawn up with the preferred bidder and if these could be altered if the Council’s expectations under the contract were not being fulfilled. Officers confirmed that the contract had gone through the required mechanisms to ensure that it could be managed effectively. Regular performance management and use of Key Performance Indicators would be undertaken to ensure that the contractor was performing successfully. Successful performance could lead to the Council taking up the option to extend the contract.

In regard to the position of existing Havering staff joining the new organisation and their pensions etc, it was confirmed that affected staff had been briefed on the TUPE regulations and what any transition to the new contractor would look like.

It was AGREED:

That for the reasons stated in the report and its appendices the Integrated Recycling, Waste Collection and Street Cleansing Contract (the Contract) be awarded to the preferred bidder, subject to the statutory standstill period, for an initial term of eight years with the option to extend for up to a further eight years, by mutual agreement.

Cabinet:

For the reasons stated in the report and its appendices Cabinet is recommended to award the Integrated Recycling, Waste Collection and Street Cleansing Contract (the Contract) to the preferred bidder, subject to the statutory standstill period, for an initial term of eight years with the option to extend for up to a further eight years, by mutual agreement.