Agenda item - REVIEW OF THE OPERATION OF THE HIGHWAYS ADVISORY COMMITTEE

To consider a report of the Governance Committee on a review of the operation of the Highways Advisory Committee (attached).

Report AGREED without division.

A report of the Governance Committee asked Council to agree changes to the Constitution that streamlined the role of the Highways Advisory Committee (HAC) in minor traffic management changes whilst maintaining targeted and local representation of all traffic management proposals Following comments by the Governance Committee, the report now included reference to bus stop accessibility and a flowchart representing the process used by the HAC.

The report was AGREED without division.

RESOLVED:

That the existing Committee Procedure Rules as set out in Part 4 (Rules of Procedure) (Committee Procedure Rules) Para. 15 (Highways Advisory Committee) of the Constitution be deleted and replaced them with the following:

15 Highways Advisory Committee

(a) The Highway Advisory Committee will consider proposals for a material parking change which meets any of the criteria listed in 1) to 6) below (except for those which are subject to officer delegation as outlined elsewhere in the Constitution):

1) an integrated scheme such as new Controlled Parking Zones that result in changes other than amendments to existing restrictions

2) the introduction of single scheme involving 3 or more roads

3) the introduction of paid for parking not being amendments within an existing scheme, or

4) the introduction of new permit parking not being amendments within an existing scheme.

5) the introduction of new bus stop accessibility locations.

6) proposals with a multi-ward impact

(b) Any other proposal which will result in a material parking change other than those outlined in 15 (a), will be notified to Members via CalBrief and be available for call-in to HAC by the Ward Councillor for consideration at any stage prior to the final approval of the proposed measures by the Ward Councillor.

(c) Ward Councillors will be given a 7 day period following notification of the final design during which they may refer an item to HAC. If no request to refer to HAC is received, the item will proceed through delegated powers for advertising.

(d) Any request for call-in must be received by the Head of Service in writing (to include email and fax) during the Calbrief stage (as outlined in Appendix 1). If no such request is received by the CalBrief deadline the Head of Service may determine the proposal in agreement with the Cabinet member.

(e) Referring schemes to HAC

i. A Ward Councillor should be able to call in any application advertised in CalBrief within their ward citing their reasons for `call-in.

ii. Following the scheme's design, a ward councillor will be shown the design. The Ward Councillor is then entitled to refer the scheme to HAC for consideration if they so choose.

iii. Any non-Ward Councillor can call in any application across Havering where it is felt by the Cabinet Member or the Head of Service that these objections raise issues in need of advice from HAC/ are issues of material concern (In line with regulatory services - planning)

(f) A Ward Councillor calling-in a proposal should attend the Highways Advisory Committee or appoint a substitute to explain the reasons for the call in.

(g) A Ward Councillor calling-in a proposal on an item shall be limited to four minutes in addressing the Committee.

(h) Where public representations have been received to a scheme which is before the Committee for consideration, one objector and one supporter shall have an opportunity to address the Committee. The addressees shall not exceed six minutes (which means that each addressee shall not exceed three minutes) or such lesser time as the committee by resolution, either generally or in relation to a specific scheme, may agree.

(i) The Chairman may use his/her discretion to allow more than one objector and/or one supporter to address the Committee.