Receive (if any)

Apologies for inability to attend the meeting were received from Natasha Summers. Councillors Brian Eagling and Osman Dervish were absent.

Members are invited to disclose any interests in any of the items on the agenda at this point of the meeting.  Members may still declare an interest in an item at any time prior to the consideration of the matter.

There were no declarations of interest.

The Chairman will announce details of the arrangements in case of fire or other events that might require the meeting room or building’s evacuation.

Through the Chairman, announcements were made regarding emergency evacuation arrangements and the decision making process followed by the Committee.

To approve as a correct record the Minutes of the meetings of the Committee held on 4 October 2022 and authorise the Chairman to sign them.

The minutes of the meeting on 4 October 2022 were agreed as a correct record and would be signed by the Chairman.

Report and appencies attached.

The Sub-Committee were presented with a report that for pre-decision scrutiny for approval from Cabinet for the Integrated Recycling, Waste Collection and Street Cleansing Contract to be awarded to the preferred bidder following a competitive tendering exercise.

The report outlined the procurement procedure and presented details of the stages conducted during the process to identify the preferred bidder for the new Integrated Recycling, Waste Collection and Street Cleansing Contract due to commence in July 2023.

The contract was due to commence on 30 July 2023 for a term of 8 years with the option to extend for a further 8 years. The estimated value over the initial period of 8 years is £90m and over the full 16-year term is £180m.

Members queried if there were any provisions for more cost savings and how these could be managed. Officers gave assurances that contracts included mechanisms to ensure this and that arrangements had been made with contractors for both parties to identify savings. The combining of integrated services would further create more value for money.

It was agreed unanimously by the Sub-Committee that the recommendation to Cabinet to award the Integrated Recycling, Waste Collection and Street Cleansing Contract to the preferred bidder, subject to the statutory standstill period, for an initial term of eight years with the option to extend for up to a further eight years, by mutual agreement, be supported.

Report attached.

The Sub-Committee were presented with a report that provided an overview of the Council’s housing targets and supply and demand with a particular focus on larger family houses.

The report explored the policy requirements in relation to larger homes and how the Council was seeking to maximise their provision. The report also outlined the challenges in securing these types of homes through the planning process.

Discussion occurred around how the Council could encourage developers to build more 3 bed homes and how waiting lists could be correlated against what was built. Officers explained that the Strategic Housing Market Assessment (SHMA) was developed as part of a suite of evidence to inform a local plan and would ensure insight. It was to be noted that Neil Stubbings would be able answer questions regarding plans to review CIL charges considering the delivery of housing targets.   

The Sub-Committee noted the report.

Cabinet Forward Plan attached.

The forward plan was considered and the Committee highlighted the following to be added on to the work programme:

·       From OSC Board The Places OSSC to be asked to scrutinise flood preparedness and the Wennington fire recovery (Councillor Tumilty). *next meeting

·       Both People and Places OSSCs to be asked to review the multi-agency response to emergencies and seek assurance from other partners (Task and finish group based on this).

·       Page 108 Property Disposal in particular car parks (Councillor Vincent) *next meeting

·       Social value strategy how it relates to this Committee (Councillor Stanton)

·       School Street scheme (phase 3 expansion) – how it is working in current locations and possibility to deploy in other parts for the Borough (Councillor Stanton) *next meeting

·       Mercury Holdings Business Plans