Agenda and minutes

The Chair will announce details of the arrangements in case of fire or other events that might require the meeting room or building’s evacuation.

(if any) – receive.

There were no apologies for absence.

Members are invited to disclose any interest in any items on the agenda at this point of the meeting.

Members may still disclose any interest in an item at any time prior to the consideration of the matter.

There were no disclosures of interests.

To approve as correct the minutes of the meeting held on 3 August 2021 and authorise the Chair to sign them.

The minutes of the meeting held on 3^rd August 2021 were agreed as a correct record and, due to the COVID-19 pandemic, the chairman would sign at a later date.

Members of the Board received feedback from the previous Pensions Committee meeting held on 14^th September 2021.

Members noted that the Committee had agreed the Pension Fund Admin Strategy and the Charging Policy with both policies remaining in place for the next 3 years. The Board noted the Data Improvement Plan was agreed with annual monitoring and investment in the London CIV PEPA fund agreed also.

Members noted the feedback.

Document attached

The Board was presented with an update on Project PACE.

Members noted the new CIVICA UPM product would go live in Havering in September – October 2022 with features such as tracking cases and the ability to retire deferred members online. Risks related to the migration of the system would be detailed and ordered at a future Board meeting and would need to be added to the Havering Risk Register.

Members noted the presentation.

Document attached

Members were presented with the COP14 Checklist.

Officers explained that there had not been any significant changes. Caroline Berry would circulate links regarding to B3 and would provide an update at the next meeting of the Board. Members noted that to complete C1 a new webpage would need to go live first.

Members noted the checklist.

Document attached

The Board was presented with the Performance Report for Q1 2021/22.

Members noted that there had been a decrease in standards relating to retirements and deaths due to staff sickness and the increase in workloads but this would not be carried forward into Quarter 2.

Members noted the report.

Document attached

Board members were presented with Havering’s Pension Fund Risk Register.

Officers explained that there were no new risks but the register had a new layout which would be presented to the Pensions Committee at the November meeting. Members noted the only risk that was amber was MATS transferring out of the Pension Fund Members were asked to provide feedback to officers outside of the meeting.

Members noted the register.

Members were updated on the membership of the Board. Officers explained that LinkedIn was the main method of advertising for the role of Chairman

Regarding the current Scheme Member vacancy - a letter to be sent to all Pension Scheme Members in due course. A deadline of the 31^st October 2021 had been set for applications before the next meeting of 21^st December 2021.