Agenda and draft minutes

Local Pension Board - Tuesday, 3rd August, 2021 4.00 pm

Venue: Town Hall, Main Road, Romford

Contact: Luke Phimister 01708 434619  Email: luke.phimister@onesource.co.uk

Items
No. Item

70.

CHAIR'S ANNOUNCEMENTS

The Chair will announce details of the arrangements in case of fire or other events that might require the meeting room or building’s evacuation.

 

71.

APOLOGIES FOR ABSENCE

(if any) – receive.

Minutes:

Apologies were received from Denie Broom

72.

DISCLOSURE OF INTEREST

Members are invited to disclose any interest in any items on the agenda at this point of the meeting.

 

Members may still disclose any interest in an item at any time prior to the consideration of the matter.

 

Minutes:

There were no disclosures of interest.

73.

MINUTES OF THE MEETING pdf icon PDF 173 KB

To approve as correct the minutes of the meeting held on 22nd June 2021 and authorise the Chair to sign them.

 

Minutes:

The minutes of the meeting held on 22nd June 2021 were agreed as a correct record.

74.

TO RECEIVE FEEDBACK FROM RECENT MEETINGS OF THE PENSIONS COMMITTEE

75.

COP14 CHECKLIST pdf icon PDF 195 KB

Documents attached

Additional documents:

Minutes:

Members noted that the COP14 checklist had not altered and expressed that they liked the mix of in-person and self-training sessions

 

76.

COVID-19 IMPACT UPDATE

Verbal update to be given

Minutes:

Members noted that in the first year of COVID-19, the Fund had reduced by £4million but had since had no financial impact. Members noted the bereavement team had undergone struggles due to the increase of deaths due to COVID-19.

 

77.

DATA IMPROVEMENT PLAN pdf icon PDF 429 KB

Document attached

Minutes:

Members noted that the data improvement plan had been signed off by the LPPA.

 

78.

PROJECT PACE UPDATE

Verbal update to be given

Minutes:

Members were updated on the Project Pace and noted that it was in the testing stage with the system being incorporated in September 2022. The risk register for the new system would be presented to the Pensions Committee.

 

79.

Q4 LPPA PERFORMANCE REPORT pdf icon PDF 4 MB

Document attached

Minutes:

Members of the Board noted the Quarter 4 LPPA Performance report and highlighted improvements for the system such as populating retirement dates in the system for better case tracking in line with the target of paying pensions a moth after an employee leaves.

 

80.

SPECIAL SEVERANCE PAYMENTS CONSULTATION UPDATE

Verbal update to be given

Minutes:

Members noted the new special severance payments did not include pension strain costs and had not had the £95k cap included but members were made aware that this would be put in place.

 

81.

RISK REGISTER pdf icon PDF 422 KB

Document attached

Minutes:

Members noted the risk register had not been altered since the previous meeting however a new item regarding MATS members transferring out of the Pension Fund had been added. Members were made aware that Havering had provided a response to the risk of further MATS transferring out of the Fund.

 

82.

LOCAL PENSION BOARD END OF YEAR REPORT pdf icon PDF 117 KB

Document attached

Minutes:

Members received the End of Year report and noted that although overall costs had reduced, costs for training had increased and the appointment of an independent chairman would increase costs further.