Agenda and minutes

Overview & Scrutiny Board - Wednesday, 9th November, 2016 7.00 pm

Venue: Havering Town Hall, Main Road, Romford

Contact: Richard Cursons 01708 432430  Email:

No. Item


MINUTES pdf icon PDF 473 KB

To approve as a correct record the minutes of the meetings of the Board held on 26 July and 3 August 2016 (attached) and to authorise the Chairman to sign them.


Additional documents:


The minutes of the meetings held on 26 July and 3 August 2016 were agreed as correct records, subject to the amendment below, and were signed by the Chairman.


Minute number 2 of the meeting held on 26 July 2016 should be amended to show that Councillor Linda Hawthorn had not voted for the dismissal of the call-in, Councillor Hawthorn had left the meeting prior to the vote being taken to attend another council meeting.



An update will be given at the meeting on the reasons why exemptions from call-in were requested for some recent Executive Decisions.


At the request of the Chairman, two officers had been invited to the meeting to explain the reasons as to why two recent waiver of call-ins had been requested.


The Council’s Property Services Manager gave an explanation on the waiver of the call-in relating to the Morrison Facilities Services dispute resolution.


The Council’s Head of Economic Development gave an explanation on the waiver of the Call-ins relating to the establishment of a Council led Housing Company and the agreement to a loan being given to the Housing Company.


Members were advised that the reason to waive the call-in of the Morrison dispute resolution had been time bound and commercially sensitive and if had not been acted upon very quickly then there had been the possible threat of court action and the Council having to pay costs.


Members were also advised the Housing Company, Mercury Land Holdings (MLH), had been established to generate a financial return to the Council by operating a business and to contribute to dealing with the housing supply. MLH would seek to avoid large tracts of buy-to-let housing characterised by fragmented ownership who could place unsustainable pressures on local services MLH would ensure a mix of housing, in terms of type, size and tenure, best matched to the needs of Havering and support the Council’s regeneration and growth aims, bringing forward high quality development on regeneration.


MLH has agreed the pre-purchase of a freehold unbroken block of 65 flats from Swan Housing arranged on the ground and four upper levels of a block on the former Oldchurch Hospital site.


The reasons for the waiver of the call-in had been that the commercial party MLH had been negotiating with had sought to bring forward the transaction quickly and the deal structure and implications for the Council had been open to changes, MLH had not been in a position to finalise the report until it was sent to the Chairman – at the same time it was presented in this form to the Leader of the Council.  MLH would not have been in a position at that point to have given the full details of the proposed transaction and the implications to the Council


Members also received a general update on the progress of MLH and possible housing developments that were being investigated.


During the debate Members commented that there was a general feeling that too many call-ins were being waived and that officers were not carrying out the correct procedures on re-negotiating contracts and procurement opportunities and were then approaching the Chairman at the last possible opportunity to seek a waiver of the call-in of the Non-Executive Executive Decision. 


It was agreed that the Chairman would arrange a meeting with the Chief Executive and other officers to discuss ways in which call-ins were handled in the future.










Report attached.

Additional documents:


The report before Members set out the Quarter 2 Performance Report 2016/17 that had previously been considered by Cabinet.


Also appended to the report was the Quarter 2 2016/17 Demand Pressure Dashboard which illustrated the growing demands on the Council’s services and the context that the performance levels set out in the report had been achieved within.


Members noted, that following the addition of late additions to the report, 70% of the performance indicators (PIs)had a RAG status of Green and 30% had a RAG status of Red or Amber.


Whilst the PIs currently included in the Corporate Performance Report provided both Members and officers with vital performance information that could be used to improve services, they were currently not ‘outcomes focused’. They provided information about activities and actions, but not what impact these had on local residents and local communities.


During 2016/17 the approach to Corporate Performance Indicators and what was measured was being reviewed so that the indicators that were included for 2017/18 were more outcomes focused and therefore were more meaningful to both the organisation and Members.


This approach would also ensure that performance outturns contributed towards determining the Council’s direction of travel and key policies and strategies.


The report also detailed the highlights and improvements required in each of the PIs that related to the Council’s Clean, Safe and Proud objectives.


The Board Reviewed the performance set out in Appendix 1 and the corrective action that was being taken, and Noted the content of the Demand Pressures Dashboard attached as Appendix 2.






Health O&S Sub-Committee


The Vice-Chairman advised that approximately 93,000 appointments had been delayed which it was hoped would be rectified by July 2017.


Members were advised that single handed GP surgeries could be lost in the future as there was more funding available for multi-practice surgeries.


Members had expressed concerns at the last meeting that the out of hours HUB surgery was not advertised very well.


Members noted that the immunisation in schools programme was progressing well but the smoking cessation clinics were not performing well.


Concerns had also been raised regarding as to why Queens Hospital had some of the longest stay rates and longest discharge times in the country. Members noted that part of the problem was around patients who were being discharged having to wait a long time for prescriptions to be made up.


Members noted that as part of the Accountable Care Organisation three Clinical Commissioning Groups were merging together, these included Barking & Dagenham, Havering and Redbridge.



Environment O&S Sub-Committee


The Chairman advised that the Waste Minimisation topic group was continuing its work.


A representative from London Green Points had presented to the group a campaign that London Green Points were looking to run, which focussed mainly on the food waste stream.


The Sub-Committee had also looked at Public Space Protection Orders (PSPO)– due to the number of parking complaints occurring in various locations around schools that had highlighted dangerous driving activities and it had subsequently been decided to pursue the introduction of a PSPO to help increase the safety of children.


Four schools were part of the PSPO pilot, these were:


· Wykenham

· James Oglethorpe

· Parsonage Farm

· Engayne (January 2017)


The infrastructure was in place in preparation with the first school having gone live on 7 November 2016.


Discussions had also taken place regarding parking at Queens Hospital Officers informed the Sub-Committee that conversations had taken place with the Chief Executive at Queens Hospital.


It had been noted that this was a high priority for the hospital and they were liaising with Transport for London.



Individuals O&S Sub-Committee


The Chairman advised that the topic group looking at Dial-a-Ride had now finished and that the Council’s Chief Executive was now taking this forward and would report back to the Sub-Committee accordingly.


The Chairman had recently visited Queens Hospital to look at how discharges were dealt with and how the elderly were able to be sent home with an adequate care package.


A visit to Avelon House had also been undertaken to see how people with special needs were treated.


The Social Inclusion Topic Group would have a concluding meeting and visit to the Improved Access to Psychological Therapies Team in order to conclude and produce a report that could feed into an action plan for the service.


Members noted that the Sub-Committee also wished to look at the support given to carers in the borough both young and old.



Towns & Communities O&S Sub-Committee


The Sub-Committee currently had the following two topic groups  ...  view the full minutes text for item 13.