Agenda and minutes

Venue: Town Hall, Main Road, Romford

Contact: Andrew Beesley, Committee Administration Manager  Email: andrew.beesley@onesource.co.uk

Items
No. Item

16.

Minutes pdf icon PDF 131 KB

To approve as a correct record the minutes of the meetings of the Joint Committee held on 23 October 2015, and to authorise the Chairman to sign them.

Minutes:

The minutes of the meeting of the Joint Committee held on 23rd October 2015 were agreed as a correct record and signed by the Chairman

17.

Joint Committee Scheme of Delegation to Officers pdf icon PDF 176 KB

Additional documents:

Minutes:

The report before Members sought approval for the consolidated Scheme of Delegation to Officers.  This followed on from the decisions of both Havering and Newham Councils in 2015 to update the delegation of powers to the oneSource Joint Committee.

 

The Joint Committee agreed the Scheme of Delegation as appended to the minutes.

18.

London Borough of Bexley joining the oneSource Joint Committee pdf icon PDF 206 KB

Additional documents:

Minutes:

The report before Members explained that it was intended that Bexley’s Financial Services would join oneSource initially with their agreement to delegate the relevant functions to the Joint Committee.  The three partner authorities (Havering, Newham & Bexley) would then explore sharing other back office services with a view to their joining oneSource in future phases if parties agreed. The savings achieved by eliminating duplication and improving processes and maximising efficiency across the finance service would be shared across all three boroughs using an agreed formula.

 

It was explained that sharing the finance service of another council would give greater resilience to the combined service and therefore to each council. The inclusion of the finance service of Bexley would demonstrate to other councils that it was relatively straight forward to join oneSource and make savings, thus attracting further partners/customers which would generate further savings.

 

Members expressed their support for the proposal and welcomed the prospect of another authority joining oneSource. In addition, the Joint Committee noted the report.

19.

oneSource forecast financial position as at November 2015 pdf icon PDF 191 KB

Minutes:

The report before Members explained that the oneSource forecast financial position projected an overspend of £569k as at November 2015, principally as a result of delays in implementing service review recommendations and associated service restructures. There was ongoing management action in place to hold non-essential vacancies and delay other non-essential expenditure which would deliver savings and/or additional income. It was noted that the overspend would be met from the 2014/15 underspend carry forward and had to be in the context of savings targets of £4.1m for 2014/15 and £3.7m for 2015/16.

 

In addition, the services managed by oneSource, but not shared, showed a projected overspend of £99k and an underspend of £666k for Newham and Havering respectively.

 

The Joint Committee noted the current oneSource forecast outturn position based on the financial monitoring as at the end of November 2015 and the future plans to bring oneSource back within budget.

20.

Date of next meeting

The date of the next meeting of the oneSource Joint Committee is 3 February (Havering Town Hall). The Joint Committee is also scheduled to meet on 19 February (Newham Dockside).

Minutes:

The Committee noted that the date of the next meeting would be 3 February 2016, with the meeting taking place in Havering Town Hall.