Agenda and decisions

Wednesday, 18th September, 2019 7.30 pm

Venue: Council Chamber - Town Hall

Contact: Debra Marlow tel: 01708 433091  e-mail:

No. Item


Disclosures of Interest

Members are invited to disclose any interests in any of the items on the agenda at this point of the meeting. Members may still disclose an interest in an item at any time prior to the consideration of the matter.


Minutes pdf icon PDF 158 KB

To approve as a correct record the minutes of the meeting held on 9 July 2019 (attached), and to authorise the Chairman to sign them.


Quarter 1 Corporate Performance Report pdf icon PDF 282 KB

Report and appendix attached.

Additional documents:




  • Considered the performance set out within the report and noted the corrective action that is being taken.



Update Reports on the 2021 Budget and Medium Term Financial Strategy (MTFS) pdf icon PDF 387 KB

Report and appendices attached.

Additional documents:




1.               Noted the financial context.

2.               Agreed the proposed consultation process and associated timetable as set out in section 1.6.

3.               Will Recommend to Full Council that additional capital budget is added into the 2019/20 Capital Programme of £4 million to fund the Smart Working Programme, with the revenue costs of the capital funding to be met by the income raised through renting out spare office capacity freed up by the programme.

4.               Will Recommend to Full Council that £14.7 million is added into the 2019/20 Capital Programme to replenish the capital allocation for new opportunities with capital charges funded from the business cases


Approval for Cemetery Extension Phases 2 and 3 pdf icon PDF 508 KB

Report attached.




1.     Agreed to proceed with Option 4 as outlined within the report to further develop the site (Phases 2&3) at Upminster to provide sufficient land for burials until approximately 2040.

2.     Agreed, subject to 1 above, to endorse and recommend the inclusion of an additional budget of £3.1m for the Phase 2 and 3 Cemetery Extension within the proposed capital programme that will be considered in Cabinet in February 2020.



Smart Working Programme pdf icon PDF 1 MB

Report attached.

Additional documents:




  1. Will recommend to Council to approve additional capital budget of up to £4.637 million funded from borrowing for the proposed rollout of the Smart Working programme, across the19/20 and 20/21 financial years, to deliver all elements of the programme, which will support delivery of the Council’s digital and efficiency aspirations as set out within the Havering Vision and Corporate Plan and will be funded by invest to save.


  1. Approved  £410k from Business Risk Reserves


  1. Approved the award of a contract for the supply of laptop equipment and associated peripherals to XMA ltd via the Crown Commercial Services Framework CCS National Aggregated call off (EA16) from RM1054


Social Value Strategy pdf icon PDF 202 KB

Report attached.

Additional documents:




1.   Approved the Havering Council Social Value Strategy, attached at Appendix A  of the report


2.   Agreed that the monitoring of the Strategy and its outcomes be undertaken by the Opportunities Theme Board.



Statement of Gambling Policy 2019-2022 Consultation pdf icon PDF 237 KB

Report and appendices attached.

Additional documents:




  • Authorised commencement of a consultation on adopting the Statement of Gambling Policy 2019 to 2022.




To consider whether the press and public should now be excluded from the remainder of the meeting on the grounds that it is likely that, in view of the nature of the business to be transacted or the nature of the proceedings, if members of the press and public were present during those items there would be disclosure to them of exempt information within the meaning of paragraphs 1 or 3 of Schedule 12A to the Local Government Act 1972; and, if it is decided to exclude the public on those grounds, the Committee to resolve accordingly on the motion of the Chairman.




Update to Phase 4 and Phase 5 School Expansion Programme pdf icon PDF 570 KB

Report and appendices attached. Appendix 3 not available to press or public.

Additional documents:




1.     Agreed Phase 5 school expansion programmes should continue to be developed based on the following approach in line with the decision on the Commissioning Plan for Education Provision 2019-2023


                                       i.             To have a preference for expanding existing popular and high-performing schools and inclusion of nursery provision and Additional Resource Provisions (ARPs) where appropriate and in areas where there are  no schools with high surplus capacity.

                                      ii.             To consider the expansion of existing schools, but only to a maximum size of 4 FE in the primary phase, ensuring at all times that high standards of education are paramount.

                                     iii.             To consider the delivery of additional primary and secondary places as a result of major regeneration through establishment of new schools.


2.     Agreed that in respect of all proposals set out below that all relevant statutory processes, including planning, should be followed and where the process is the responsibility of an Academy to provide all necessary support. Where consultation is necessary the proposals below are subject to the outcome of such consultation.


3.     Approved Capital Budget of £33.500m to fund Phase 5 of the Schools Expansion Programme from 2020/21 to 2023/24 including:


3.1. Increase in Early Education and Childcare Places including           implementation of :


                                    i.                New 20 place nursery provision at Forest Approach Academy following the outcome of a successful bid for grant of Capital funding from the Department for Education to create new high-quality school-based nursery places, targeted at closing the gap for disadvantaged children.

                                   ii.                A maintained nursery at The R J Mitchell Primary School of 47 places for 2, 3 and 4 year olds from 2021/22

                                  iii.                A 47 place nursery provision on Beam Park School for 2, 3 and 4 year olds from 2021/22

                                 iv.                A 47 place nursery on Bridge Close for 2, 3 and 4 year olds from 2023/24


3.2. Increase in Primary Places including implementation of:

3.2.1.   Establish one-off bulge classes as an interim measure to increase  Primary places in 2020/21

3.2.2.   Permanent Primary Places expansion proposals in the following planning areas where there is clear evidence of a sustained need over the next five years subject to planning and consultation where necessary:


                             i.          Elm Park Planning area: 

·       Expansion of The R J Mitchell Primary School from 2FE to 3FE from 2021/22


                           ii.          Harold Hill Planning area:

·         Expansion of Drapers’ Pyrgo Priory Primary from 2FE to 3FE for 2022/23

·         Expansion of Broadford Primary from 3FE to 4FE for 2023/24 if growth is sustained


                          iii.          Rainham and South Hornchurch Planning area:

·       To agree for LBH to enter into a 125 year peppercorn lease with Emmanuel Community Trust for a site on the Beam Park estate following practical completion of the school build and drawing down the freehold interest of the site.  The new school on Beam Park is due to open on 1 September 2021.


                         iv.          Romford Planning area

·       Agree to seek proposals to establish the Bridge Close School under the Free School presumption process.


                           v.          Upminster and  Cranham Planning area  ...  view the full decision text for item 12.


Public Realm Transformation pdf icon PDF 249 KB

Report and appendix attached. Appendices 1 and 2 not available to press or public.

Additional documents:




1.     Reviewed and approved exempt Appendix 1:  Business Case for the Public Realm Transformation and future delivery of Public Realm services to meet Council priorities and the optimum delivery option(s) which includes:


·         The case for change and the considerations for the various options assessed.

·         The chosen service delivery model for the future delivery of the Public Realm services to meet the Council’s priorities.

·         The commercial case for the procurement process.

·         The governance, risks and control framework for the Public Realm Transformation Programme to ensure successful delivery.


2.     In consideration of the Procurement Strategy, to approve the commencement of the procurement for the Public Realm Provision which includes:


·         The choice of procurement procedure that will be implemented to procure a new Integrated Public Realm Services Contract.

·         The initial contract length of 8 years with the option for the Council to extend for up to a further 8 years (extension could range from one to eight years, subject to relevant decisions at the time).

·         The evaluation criteria for the award of the new Contract based on a 50% Price / 50% Quality split.

·         The indicative procurement timetable.



Mercury Land Holdings Annual Business Plan pdf icon PDF 338 KB

Report attached.


Exempt report and appendix not available to press or public.

Additional documents:



1.       Approved the Mercury Land Holdings Limited Business Plan 2020/21 (Contained with the Appendices to Exempt Agenda)


2.       Agreed to delegate authority to the Leader of the Council, after consultation with the s151 Officer, the Director of Regeneration Programme Delivery and the Director of Legal and Governance, to approve the detailed business cases, related viability assessments and funding requirement for the individual schemes noted within the Business Plan as they may be presented during the business plan period in order to enable them to proceed.


3.       Agreed in principle to provide additional gross investment of £92.6m capital funding to MLH up to a maximum of £228 million (effective from 2020/21) in respect of projects contained in Exempt Agenda through a combination of equity investment and state aid compliant loans subject to detailed approved business cases made under delegated authority in recommendation 2 above.


4.       Agreed to delegate authority to the S151 Officer to agree, after consultation with the Director of Legal and Governance, the completion of all relevant agreements and appointments of relevant professionals relating to the provision of debt finance by the Council to MLH. 


5.       Agreed to delegate to the S151 Officer, following consultation with the Director of Asset Management, and the Director of Legal and Governance, the authority to determine the principles and processes by which any assets shall be disposed of and the terms of disposal to MLH.