The Chairman will announce details of the arrangements in case of fire or other events that might require the meeting room or building’s evacuation.

The Chairman will also announce the following:

The Committee is reminded that the design work undertaken by Staff falls under the requirements of the Construction (Design & Management) Regulations 2015. Those Staff undertaking design work are appropriately trained, experienced and qualified to do so and can demonstrate competence under the Regulations. They also have specific legal duties associated with their work.

For the purposes of the Regulations, a Designer can include an organisation or individual that prepares or modifies a design for any part of a construction project, including the design of temporary works, or arranges or instructs someone else to do it.

While the Committee is of course free to make suggestions for Staff to review, it should not make design decisions as this would mean that the Committee takes on part or all of the Designer's responsibilities under the Regulations.

Protocol attached to be noted by the Committee.

The Committee noted the protocol.

Members are invited to disclose any interest in any of the items on the agenda at this point of the meeting. 

Members may still disclose any interest in an item at any time prior to the consideration of the matter.

There were no disclosures of interest.

To approve as a correct record the minutes of the meeting of the Committee held on 10 March 2020, and to authorise the Chairman to sign them.

The minutes of the meeting of the Committee held on 10 March 2020 were agreed as a correct record and, due to COVID-19, will be signed by the Chairman at a later date.

Report attached

The Committee received a report outlining 29 additional pay & display parking pays in Hornchurch Town Centre. The bays would have the first hour free. Members noted the use of the bays would be monitored by the Council and no consultation period was needed due to the bays being experimental but leaflets were given to residents on the affected roads.

The Committee noted the bays were discussed at a Themed Board as part of the COVID-19 exit strategy to support local businesses by increasing footfall. The bays were planned to be short stay spaces with long stay spaces available in designated car parks. It was noted that double yellow lines had been implemented due to the safety audit and the audit was undertaken by an external company.

The report was noted by the Committee