Agenda and minutes

To approve as a correct record the minutes of the Committee held on 12 March 2014, and to authorise the Chairman to sign them.

The minutes of the meeting held on 12 March 2014 were agreed as a true record and signed by the Chairman.

The Committee agreed to accept a late briefing note concerning the proportions for Opposition Groups questions at meetings of Full Council.  The proposed arrangements which varied for alternate meetings were:

Meeting 1 (including July 16 Council)

Residents’ Association Group – 19 of 32 Opposition seats = 59% of questions = 8.85 or 9 questions in total.

UKIP Group – 7 of 32 Opposition seats = 22% = 3.3 or 3 questions in total.

Independent Residents’ Group – 5 of 32 Opposition seats = 16% of questions = 2.4 = 3 questions in total (one question to be allocated to Labour Member at alternate meetings)

Meeting 2 (including 17 September Council)

Residents’ Association – 9 questions, UKIP Group 3 questions, Independent Residents’ Group 2 questions and Labour Member 1 question.

The Committee noted the allocation arrangements for opposition questions.

The Committee was invited to consider a report concerning a necessary change to the Constitution to amend the powers of the Head of Regulatory Services to include agreements under section 16 of the Greater London Council (General Powers) Act 1974 to restrict the occupants of buildings from having access to residents parking permits.

This had been previously dealt with under Section 106 of the Town & Country Planning Act, but there had recently been adverse judicial comments about its use in this manner which made it unadvisable to continue to use s.106 for this purpose.

A Member queried whether these powers ought to be exercised more properly within the Local Development Framework, and it was agreed that this could well be the case, but for the time-being, an amendment of the delegated powers as requested would ensure a trouble-free transition.

The Committee resolved to recommend to Council that the following paragraph be added to Section 3.6.6 in Part 3 of the Constitution relating to the Head of Regulatory Services:

             (dd) To enter into agreements under s.16  Greater London Council (General Powers) Act 1974 to restrict the occupants of buildings from having access to residents parking permits.

Members are invited to consider the appended proposed appointments to outside bodies and to amend or confirm them as the Committee thinks appropriate.

The Committee was invited to make recommendations to the various outside bodies to which it was affiliated.  Where appropriate, each Group was invited to nominate a representative for the various positions.

All appointments were made without division and whilst the Committee deferred the appointment to one or two of the bodies, all other positions were filled and those Members appointed are shown on the appendix to this Minute.

The Committee:

1          (a)       Determined the appointments to the organisations referred to in the appendix to this Minute the period until the meeting that will deal with appointments for the municipal year, 2014/15 (or such other period as may be relevant in any specific case).

(b)       RECOMMENDED to the Leader that the appointment be made.

2            Gave authority that, where the Council’s representative (or any deputy or alternative representative where applicable) was unable to attend a particular meeting and the constitutional arrangements of the body in question so permitted, that representative may mandate the Chair of the meeting to exercise a proxy vote.

3            Noted that the Council’s voting rights at the General Assembly of the Local Government Association would be exercised by Councillor Roger Ramsey (3 votes) and Councillor Clarence Barrett (2 votes) (or their respective nominees in the event either was unable to vote in person).