Agenda, decisions and draft minutes

Venue: Council Chamber - Town Hall

Contact: Anthony Clements tel: 01708 433065  Email: anthony.clements@oneSource.co.uk

Items
No. Item

54.

MINUTES pdf icon PDF 871 KB

To sign as a true record the minutes of the Meeting of the Council held on 22 January 2020 (attached).

 

Decision:

Minutes of meeting held on 22 January 2020 approved subject to clarification that motion at minute 51 (firework displays) was submitted by North Havering Residents’ Group.

 

Minutes:

The minutes of meeting held on 22 January 2020 were before the Council for approval. It was clarified that the motion at minute 51 (firework displays) was submitted by the North Havering Residents’ Group.

 

RESOLVED:

 

That the minutes of the meeting of the Council held on 22 January 2020 be agreed as a correct record.

55.

DISCLOSURE OF INTERESTS

Members are invited to disclose any interest in any of the items on the agenda at this point of the meeting. 

 

Members may still disclose any interest in an item at any time prior to the consideration of the matter.

 

Note – please also refer to note (2) at agenda item 8.

 

Decision:

All Members present disclosed a pecuniary interest in agenda item 7 – Members’ Allowances Scheme 2020/21 as they were in receipt of a Member’s Allowance and a pecuniary interest in agenda item 8 – the Council’s Budget 2020/21 as they were occupiers of land with a liability for Council Tax.

 

Legal dispensation to allow all Members to take part in the meeting and vote in such instances – agreed without division.

Minutes:

7. MEMBERS' ALLOWANCES 2020/21.

Councillor Barry Mugglestone, Pecuniary, In receipt of Member's Allowance..

 

7. MEMBERS' ALLOWANCES 2020/21.

Councillor Brian Eagling, Pecuniary, In receipt of Member's Allowance..

 

7. MEMBERS' ALLOWANCES 2020/21.

Councillor Carol Smith, Pecuniary, In receipt of Member's Allowance..

 

7. MEMBERS' ALLOWANCES 2020/21.

Councillor Carole Beth, Pecuniary, In receipt of Member's Allowance..

 

7. MEMBERS' ALLOWANCES 2020/21.

Councillor Christine Smith, Pecuniary, In receipt of Member's Allowance..

 

7. MEMBERS' ALLOWANCES 2020/21.

Councillor Christine Vickery, Pecuniary, In receipt of Member's Allowance..

 

7. MEMBERS' ALLOWANCES 2020/21.

Councillor Christopher Wilkins, Pecuniary, In receipt of Member's Allowance..

 

7. MEMBERS' ALLOWANCES 2020/21.

Councillor Ciaran White, Pecuniary, In receipt of Member's Allowance..

 

7. MEMBERS' ALLOWANCES 2020/21.

Councillor Damian White, Pecuniary, In receipt of Member's Allowance..

 

7. MEMBERS' ALLOWANCES 2020/21.

Councillor Darren Wise, Pecuniary, In receipt of Member's Allowance..

 

7. MEMBERS' ALLOWANCES 2020/21.

Councillor David Durant, Pecuniary, In receipt of Member's Allowance..

 

7. MEMBERS' ALLOWANCES 2020/21.

Councillor Denis O'Flynn, Pecuniary, In receipt of Member's Allowance..

 

7. MEMBERS' ALLOWANCES 2020/21.

Councillor Dilip Patel, Pecuniary, In receipt of Member's Allowance..

 

7. MEMBERS' ALLOWANCES 2020/21.

Councillor Gerry O'Sullivan, Pecuniary, In receipt of Member's Allowance..

 

7. MEMBERS' ALLOWANCES 2020/21.

Councillor Gillian Ford, Pecuniary, In receipt of Member's Allowance..

 

7. MEMBERS' ALLOWANCES 2020/21.

Councillor Graham Williamson, Pecuniary, In receipt of Member's Allowance..

 

7. MEMBERS' ALLOWANCES 2020/21.

Councillor Jan Sargent, Pecuniary, In receipt of Member's Allowance..

 

7. MEMBERS' ALLOWANCES 2020/21.

Councillor Jason Frost, Pecuniary, In receipt of Member's Allowance..

 

7. MEMBERS' ALLOWANCES 2020/21.

Councillor Jeffrey Tucker, Pecuniary, In receipt of Member's Allowance..

 

7. MEMBERS' ALLOWANCES 2020/21.

Councillor John Crowder, Pecuniary, In receipt of Member's Allowance..

 

7. MEMBERS' ALLOWANCES 2020/21.

Councillor John Crowder, Pecuniary, In receipt of Member's Allowance..

 

7. MEMBERS' ALLOWANCES 2020/21.

Councillor John Mylod, Pecuniary, In receipt of Member's Allowance..

 

7. MEMBERS' ALLOWANCES 2020/21.

Councillor John Tyler, Pecuniary, In receipt of Member's Allowance..

 

7. MEMBERS' ALLOWANCES 2020/21.

Councillor Joshua Chapman, Pecuniary, In receipt of Member's Allowance..

 

7. MEMBERS' ALLOWANCES 2020/21.

Councillor Joshua Chapman, Pecuniary, In receipt of Member's Allowance..

 

7. MEMBERS' ALLOWANCES 2020/21.

Councillor Judith Holt, Pecuniary, In receipt of Member's Allowance..

 

7. MEMBERS' ALLOWANCES 2020/21.

Councillor Keith Darvill, Pecuniary, In receipt of Member's Allowance..

 

7. MEMBERS' ALLOWANCES 2020/21.

Councillor Linda Hawthorn, Pecuniary, In receipt of Member's Allowance..

 

7. MEMBERS' ALLOWANCES 2020/21.

Councillor Linda Van den Hende, Pecuniary, In receipt of Member's Allowance..

 

7. MEMBERS' ALLOWANCES 2020/21.

Councillor Maggie Themistocli, Pecuniary, In receipt of Member's Allowance..

 

7. MEMBERS' ALLOWANCES 2020/21.

Councillor Martin Goode, Pecuniary, In receipt of Member's Allowance..

 

7. MEMBERS' ALLOWANCES 2020/21.

Councillor Matt Sutton, Pecuniary, In receipt of Member's Allowance..

 

7. MEMBERS' ALLOWANCES 2020/21.

Councillor Melvin Wallace, Pecuniary, In receipt of Member's Allowance..

 

7. MEMBERS' ALLOWANCES 2020/21.

Councillor Michael Deon Burton, Pecuniary, In receipt of Member's Allowance..

 

7. MEMBERS' ALLOWANCES 2020/21.

Councillor Michael White, Pecuniary, In receipt of Member's Allowance..

 

7. MEMBERS' ALLOWANCES 2020/21.

Councillor Nic Dodin, Pecuniary, In receipt of Member's Allowance..

 

7. MEMBERS' ALLOWANCES 2020/21.

Councillor Nisha Patel, Pecuniary, In receipt of Member's Allowance..

 

7. MEMBERS' ALLOWANCES 2020/21.

Councillor Osman Dervish, Pecuniary, In receipt of Member's Allowance..

 

7. MEMBERS' ALLOWANCES  ...  view the full minutes text for item 55.

56.

ANNOUNCEMENTS BY THE MAYOR, BY THE LEADER OF THE COUNCIL OR BY THE CHIEF EXECUTIVE

To receive announcements (if any).

Minutes:

The Mayor reminded Members of his civic dinner scheduled for 24 April at Hornchurch Stadium and congratulated the Mayoral Support Officer on a recent promotion from the Guild of Macebearers.

 

The Leader of the Council showed the meeting a video which detailed recent and planned work and projects undertaken by the Council.

57.

PROCEDURE

To consider any procedural motion in relation to the conduct of business for this meeting.

Decision:

Procedural motion that agenda items 7 and 8 be dealt with via a single debate – AGREED without division.

Minutes:

A procedural motion that agenda items 7 and 8 (Members’ Allowances Scheme 2020/21 and The Council’s Budget 2020/21) be dealt with via a single debate was AGREED without division.

 

A procedural motion that Council Procedure Rule 13.3 regarding the length of speeches in debate be suspended during the debate on items 7 and 8 was AGREED by 36 votes to 16 (see division 1).

58.

MEMBERS' ALLOWANCES 2020/21 pdf icon PDF 482 KB

Report attached.

Additional documents:

Decision:

Procedural motion that Council Procedure Rule 13.3 regarding length of speeches in general debate be suspended AGREED by 36 votes to 16.

 

Following debate, amendment on behalf of Independent Residents’, Residents, and Upminster and Cranham Residents’ Associations Groups NOT AGREED by 29 votes to 23; deemed motion on behalf of the Administration that he report be adopted and its recommendations carried into effect AGREED by 29 votes to 23.

Minutes:

A report of the Chief Executive proposed the Members’ Allowances Scheme 2020/21.

 

Deemed motion on behalf of the Administration

 

That the report be adopted and its recommendations be carried into effect.

 

Amendment by the Independent Residents’ Group, residents’ Group and the Upminster and Cranham Residents’ Associations Groups

 

As shown in appendix 1 to these minutes.

 

 

Following debate, the amendment on behalf of Independent Residents’, Residents, and Upminster and Cranham Residents’ Associations Groups was NOT AGREED by 29 votes to 23 (see division 2) and the  deemed motion on behalf of the Administration that he report be adopted and its recommendations carried into effect was AGREED by 29 votes to 23 (see division 3).

 

RESOLVED:

 

1.            That the proposed Members’ Allowances scheme, attached at Appendix 2 to these minutes, becomes effective from 1st April 2020 and the existing scheme be revoked with effect from the same date.

 

2.            That it be noted that the basic allowance will increase to £10,412 per year, in line with the 2% inflation rate increase as per the local government pay settlement.

 

3.            That it be noted thst that special responsibility allowances will also increase by 2% as per the agreed local government pay settlement. In addition, there is a proposed voluntary opt-in increase for the Leader of Principal Opposition and Leader of Minority Group allowance levels; and an increase to the Deputy Mayor SRA, as reflected in the following table:

 

 

59.

THE COUNCIL'S BUDGET 2020/21 pdf icon PDF 241 KB

A.   To consider the report of Cabinet of 12 February 2020 (attached).

 

B.   To note the decision of the Greater London Authority on the budget and precept for 2020/21 and the effect thereof on the Council’s budget.

 

C.   To agree a budget for 2020/21 and then

 

D.   To set the Council Tax for 2020/21.

 

NOTE: ALL RELEVANT REPORTS FROM THE CABINET MEETING OF 12 FEBRUARY 2020 ARE ATTACHED FOR MEMBERS’ INFORMATION.

 

Additional documents:

Decision:

Following debate, amendment on behalf of Independent Residents’ Residents’ and Upminster and Cranham Residents’ Associations’ Groups NOT AGREED by 29 votes to 23; deemed motion that the report of Cabinet be adopted, its recommendations carried into effect and the Council Tax be set AGREED by 29 votes to 23.

 

Council Tax set at £1,795.84 for a band D property.

Minutes:

Council had before it a report of the Cabinet incorporating the budget proposals for 2020/21. This referred to reports presented to Cabinet at its meeting on 12 February 2020 which were also included in the agenda papers for the council meeting.

 

Deemed motion on behalf of the Administration

 

That the report be adopted and its recommendations be carried into effect.

 

Amendment by the Independent Residents’ Group, residents’ Group and the Upminster and Cranham Residents’ Associations Groups

 

As shown in appendix 3 to these minutes.

 

Following debate, the amendment on behalf of Independent Residents’ Residents’ and Upminster and Cranham Residents’ Associations’ Groups was NOT AGREED by 29 votes to 23 (see division 4) and the deemed motion that the report of Cabinet be adopted, its recommendations carried into effect and the Council Tax be set was AGREED by 29 votes to 23 (see division 5).

 

RESOLVED:

 

1.            That the following as submitted in the report to Cabinet of 12 February 2020 be approved:

 

·           The General Fund budget for 2020/21

·           The Council Tax for Band D properties and for other Bands of properties, all as set out in Appendix E of the Cabinet report.

·           The Delegated Schools’ Budget for 2020/21, as set out in section 2.3 of the Cabinet report.

·           The Capital Programme for 2020/21 as set out in the Capital Strategy and Programme Report reported to Cabinet on 12 February 2020.

·           That a resolution be passed as set out in section 5.3 of the Cabinet report to enable Council Tax discounts to be given at the 2020/21 level.

 

2.            The Council delegate authority to the Chief Financial Officer to adjust the Corporate Risk Budget to account for any further variations that may arise.

 

3.            That, in accepting recommendation 1, Council is mindful of the advice of the Chief Finance Officer as set out in section 10 of the report to Cabinet.

 

4.            That it be noted that under delegated powers the Chief Finance Officer has calculated the amount of 88,883 (called T in the Act and Regulations) as its Council Tax base for the year 2020/21 in accordance with regulation 3 of the Local Authorities (Calculation of Council Tax Base) Regulations 1992 (as amended) made under Section 31B of the Local Government Finance Act 1992 as amended.

 

5.            That the amount of £130,104,269 be now calculated as the Council Tax requirement for the Council’s own purposes for 2020/21, with £11,689,003 of that amount being ringfenced for Adult Social Care.

 

6.         That the following amounts be now calculated by the Council for the year 2020/21 in accordance with Sections 31 to 36 of the Local Government Finance Act 1992 as amended:

 

 

(a)

£523,708,109

being the aggregate of the amounts which the Council estimates for the items set out in Section 31A(2) of the Act.

(b)

(£393,603,840)

being the aggregate of the amounts which the Council estimates for the items set out in Section 31A(3) of the Act.

 

(c)

£130,104,269

being the amount by which the aggregate at (a) above exceeds the aggregate  ...  view the full minutes text for item 59.

60.

VOTING RECORD pdf icon PDF 182 KB

Minutes:

The record of voting decisions is attached as appendix 4 to these minutes.