Agenda, decisions and minutes
Venue: Council Chamber - Town Hall
Contact: Anthony Clements tel: 01708 433065 Email: anthony.clements@oneSource.co.uk
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To sign as a true record the minutes of the Meeting of the Council held on 27 January 2016 (attached).
Decision: of meeting of 27 January 2016 – approved. Minutes: The minutes of the Council meeting held on 27 January 2016 were before the Council for approval.
RESOLVED:
That the minutes of the meeting of the Council meeting held on 27 January 2016 be signed as a correct record. |
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DISCLOSURE OF INTERESTS Members are invited to disclose any interest in any of the items on the agenda at this point of the meeting.
Members may still disclose any interest in an item at any time prior to the consideration of the matter.
Note – please also refer to note (2) following.
Decision: all Members present disclosed a personal interest in item 8, Members’ Allowances Scheme 2016/17 as they were in receipt of a Members’ Allowance. Minutes: Each Member present disclosed a personal interest in agenda item 8 – Members’ Allowances Scheme 2016/17 as a recipient of a Member’s allowance. |
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ANNOUNCEMENTS BY THE MAYOR, BY THE LEADER OF THE COUNCIL OR BY THE CHIEF EXECUTIVE To receive announcements (if any). Minutes: The Mayor presented a certificate to a local school girl who had raised over £3,000 for the Mayor’s charity via a sponsored swim. |
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PROCEDURAL MOTION To consider any procedural motion in relation to the conduct of business for this meeting. Decision: That the debates on item 7 (the Council’s Budget 2016/17) and 8 (Members’ Allowances Scheme 2016/17) be combined with separate votes held on each item; AGREED without division. Minutes: The following procedural motion was agreed without division:
That agenda items 7 and 8 be debated together with separate votes taken for each item. |
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THE COUNCIL'S BUDGET 2016/17 PDF 258 KB A To consider the report of Cabinet (attached);
B To note the decision of the Greater London Authority on its budget and precept for 2016/17, and the effect thereof on the Council’s budget;
C To agree a budget for 2016/17; and then
D To set the Council Tax for 2016/17
NOTE: MEMBERS ARE ASKED TO BRING WITH THEM THE REPORT TO CABINET ON 10 FEBRUARY 2016 FOR REFERENCE AT THIS MEETING. Additional documents:
Decision: after debate, recommendations of Cabinet AGREED by 38 votes to 4.
Council Tax for 2016/17 set at £1,543.64 for a Band D property Minutes: Council had before it a report of the Cabinet (incorporating the budget proposals for 2016/17). It was noted that the Council Tax attributable to London Borough of Havering included a precept to fund adult social care.
Following debate, the recommendations of Cabinet were ADOPTED by 38 votes to 4 (see division 1) and it was RESOLVED:
1. That the following as submitted in the report to Cabinet be approved:
a) The General Fund revenue budget for 2016/17, as set out in the revised Appendix E attached to this report.
b) The delegated schools’ budget for 2016/17, as set out in Appendix F of the report to Cabinet.
c) The Capital Programme for 2016/17, as set out in Paragraph 3.28 and Appendix I of the report to Cabinet.
d) The HRA Capital Programme 2016/17, as set out in the separate report to Cabinet on 10th February.
2. That, in accepting recommendation 1, Council is mindful of the advice of the Chief Finance Officer as set out in Appendix H of the report to Cabinet.
3. That the Leader reported to Cabinet that the Council had recently received notification of a Transition Grant in the order of £1.4 million for 2016/17 and the year following. He also stated this amount could be used to replenish the budgeted transfer from general reserves.
4. That it be noted that an online Council Tax consultation was launched on the 5th January until 2nd February 2016. In response to the first Yes/No question 1,020 responded, of which 53% were yes and 47% were no. With regards to the Comment box there were 305 responses. 170 (56%) agreed with the proposal, (44%) disagreed. In total there 1,325 responses where 711 said yes (54%), 649 said no (49%). 38 others gave general comments and neither agreed or disagreed.
5. That it be noted that under delegated powers the Chief Finance Officer has calculated the amount of 85,474 (called T in the Act and Regulations) as its Council Tax base for the year 2016/17 in accordance with regulation 3 of the Local Authorities (Calculation of Council Tax Base) Regulations 1992 (as amended) made under Section 31B of the Local Government Finance Act 1992 as amended.
6. That the amount of £ 108,350,261 be now calculated as the Council Tax requirement for the Council’s own purposes for 2016/17, with £2,083,856 of that amount being ringfenced for Adult Social Care.
7. That the following amounts be now calculated by the Council for the year 2016/17 in accordance with Sections 31 to 36 of the Local Government Finance Act 1992 as amended:
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MEMBERS' ALLOWANCES SCHEME 2016/17 PDF 275 KB To consider the report of the Deputy Chief Executive, Communities and Resources (attached).
Additional Notes re Meeting
(1) The Council has a legal obligation to set a Council Tax for 2016/17.
(2) Section 106 of the Local Government Finance Act 1992 imposes restriction on voting in respect of any Member by whom any Council Tax has remained unpaid for at least two months.
Any Member in doubt as to the position may seek advice before the meeting from the Deputy Chief Executive, Communities & Resources or the Director of Legal and Governance.
(3) Regulations provide that the minutes of the meeting record how each Councillor voted (including any abstentions) when determining the Council’s budget and the level of Council Tax to be levied.
(4) The Cabinet’s report to will refer to the report presented to Cabinet 10 February 2016.
Members are asked to retain their copy of the Cabinet Report for this purpose.
(5) Council Procedure Rule 3 applies to the order of business at this meeting.
(6) By Council Procedure Rule 13.4, the speech of any Group Leader (or Member nominated to speak on behalf of a Group Leader: any Group Leader should announce any such nomination when the Mayor invites that Leader to speak) on any motion or amendment relating to the Council Tax should not exceed twenty minutes and participants in general debate may speak for up to five minutes.
(7) Council Procedure Rule 11.9 governs amendments to motions and reports at this meeting. Any amendment must be such that it would, if passed, enable a robust budget to be set in the view of the Chief Finance Officer [as it is imperative that there is a level playing field, any new base information relating to or affecting Council tax that comes to light after the Cabinet has made its Council tax recommendations will be supplied to all Groups at the same time by the Section 151 Officer].
MEMBERS ARE ASKED TO RETAIN THE AGENDA PAPERS OF THE CABINET ON 10 FEBRUARY 2016 FOR REFERENCE AT THIS MEETING.
Additional documents: Decision: noted that allowances for Vice-Chairmen of Licensing Sub-Committee is £117 per meeting chaired rather than as stated in report.
Recommendations of report of Group Director – Communities and Resources AGREED by 36 votes to 1. Minutes: A report of the Deputy Director, Communities & Resources proposed the Members’ Allowances Scheme 2016/17. It was noted that the allowance proposed for Vice-Chairmen of Licensing Sub-Committee was £117 per meeting chaired rather than as stated in the report.
Following debate, the recommendation in the report was ADOPTED by 36 votes to 1 (see division 2) and it was RESOLVED:
That the Members’ Allowances scheme (as set out in appendix 1 to these minutes) becomes effective from 1st April 2016 and the existing scheme be revoked with effect from the same date. |
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Minutes: The record of voting decisions is attached as Appendix 2. |