Issue - meetings

Present at the hearing were the applicant Mr Reece Millerand his representative Mr Simon Taylor.

Councillor Linda Van den Hende was also present.

Also present were Mr Paul Campbell and Mr Arthur Hunt (Havering Licensing Officers), PC Lee Davies (Metropolitan Police), John Giles (Havering Health and Safety Officer), Keith Bush (Havering Trading Standards Operation Specialist), the Legal Advisor to the Sub-Committee and the Clerk to the Licensing sub-committee.

PREMISES

Damyns Hall Aerodrome

Aveley Road

Upminster

RM14 2TN

DETAILS OF APPLICATION

This application for a new premises licence was made under section 17 of the Licensing Act 2003 (“the Act”).

APPLICANT

Lime Green Events

65A Station Road

Upminster

Essex

RM14 2SU

1. Details of requested licensable activities

At the beginning of the hearing the Applicant’s representative indicated that following mediation with responsible authorities the applicant had reduced the hours applied for with regards to the provision of late night refreshment from 02:00 to 00:30 hours and was only seeking a licence for a period of 1 year for an event which was planned to take place on Saturday 30 May and Sunday 31 May 2015.

Details of the application

Seasonal variations / Non-standard timings

There were no seasonal variations or non-standard timings applied for.

2.            Promotion of the Licensing Objectives

The applicant acted in accordance with regulations 25 and 26 of The Licensing Act 2003 (Premises licences and club premises certificates) Regulations 2005 relating to the advertising of the application. The required public notice was installed in the Yellow Advertiser on 29 October 2014.

The applicant had modified the timings of the application following mediation with the Police. In addition to modifying the hours, the following conditions were agreed to be added to the licence (the exact wording provided to members at the  hearing has been updated to reflect a licence for a single year rather than a 5 year licence as originally sought.):-

1.    The maximum capacity for the event in 2015 shall be 24,999, which was to include: ticket holders, staff and performers.

2.    The licence holder will liaise with the licensing authority, the responsible authorities and other relevant agencies throughout the planning process to ensure a joined up approach to multi agency working.

3.    A draft Event Management Plan (including the appendices) will be provided by the licence holder to the licensing authority, members of the Safety Advisory Group (SAG) and responsible authorities at least six months prior to the event.

4.    Site maps will be gridded with clear RV points to allow speedy access for emergency vehicles or location of casualties if needed.

5.    The Event Management Plan will be subject to approval by the SAG at least six weeks prior to the event. Any changes to the Event Management Plan after this approval  ...  view the full minutes text for item 1