Cabinet will be asked to approve the Social Care Case management System Procurement.

The Cabinet Lead Member for Adult Social Care, Councillor Wendy Brice-Thompson presented the report to Cabinet, detailing the proposed replacement Social care System.  This will underpin improved social care practice, operational processes and case management.  The current supplier announced it would be leaving the market by 2020 and so a new award is Ofsted critical.  The background to the current position was outlined.  The existing system had been heavily criticised by Ofsted in an inspection of Children’s Services and as the contract was due to expire a full tendering exercise was required which is detailed fully within the report presented.

Cabinet agreed an amendment to the recommendations represented in paragraph 4 below to give the correct title to the Cabinet Member and:

1.               Approved the project implementation revenue budget of £3.348m (including supplier costs), to be financed from the Transformation Reserve.

2.               Approved the award of contract for the supply and operation of an adults and children’s social care case management system to the successful tenderer for a period of five years plus an option to extend for a further two years from 1^st December 2017 at a total cost of £1.803m.

3.               Noted that the Council will incur contracted annual costs of operation totalling £0.725m over the period of the contract in respect of maintenance and hosting. These costs will be met from social services base budgets

4.               Delegated to the Chief Operating officer, in consultation with the Lead Member for Financial Management, Transformation and IT, the authority to enter into a contract with Supplier A for the provision of a fully hosted case management system.