Agenda and draft minutes

AGM, Local Pension Board
Wednesday, 5th June, 2019 4.00 pm

Venue: Committee Room 1-Town Hall. View directions

Contact: Victoria Freeman (01708) 433862  Email: Victoria.Freeman@onesource.co.uk 01708 433862

Items
No. Item

1.

CHAIR'S ANNOUNCEMENTS

The Chair will announce details of the arrangements in case of fire or other events that might require the meeting room or building’s evacuation.

 

Minutes:

The Chair reminded Members of the action to be taken in an emergency.

2.

APOLOGIES FOR ABSENCE

(if any) – receive.

Minutes:

An apology for absence was received from David Holmes, Employer Representative.

3.

DISCLOSURE OF INTEREST

Members are invited to disclose any interest in any items on the agenda at this point of the meeting.

 

Members may still disclose any interest in an item at any time prior to the consideration of the matter.

 

Minutes:

There were no disclosures of interest.

4.

CHAIRMAN AND MEMBERSHIP OF THE BOARD

Minutes:

The Board were advised that in accordance with the Terms of Reference a Chair was to be appointed by the employer and scheme members from amongst their own number, on a rotating basis with the term of office being shared between an employer and a scheme member representative on an equal basis.

 

Members noted that the Mark Holder’s term of appointment as Chair of the Local Pension Board had ended.  Members discussed the following options available and agreed the actions below in order:

 

i)             To seek David Holmes views on being appointed as Chair until his resignation as an Employer representative.  At that time seek whether Denise Broom would like to take up the Chair position.

ii)            The person filling the forthcoming vacancy of Employer Representative to be approached to seek their views on being appointed as Chair.

iii)           To ask David Holmes if he would be willing to be an Independent Chair when his position of Employer representative ended.

iv)           That consideration be given to the appointment of a Local Authority officer as Chair, dependent on legalities and possibility of a conflict of interest.

v)            An Independent Chair to be sought.

 

Mark Holder reported to the Board that he had formally written to the Local Authority advising that he would be in agreement to continuing as a Scheme Member Representative as his term of appointment had ended.

5.

ANNUAL REPORT OF THE LOCAL PENSION BOARD

The report will be circulated prior to the meeting.

Minutes:

Members of the Board received, and agreed the Local Pension Board Annual Report, subject to amendments to the work plan.

6.

LOCAL PENSION BOARD WORK PLAN

Minutes:

Members received the latest draft of the work plan covering 2019/20 and 2020/21 and discussed the differences between this document and the agreed work plan in place for 2017/18 and 2018/19 and the rationale for the changes.

 

Members took the opportunity to thank Mark Holder for his work as Chair over the past two years.