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Contact: Taiwo Adeoye 01708 433079
Email: taiwo.adeoye@onesource.co.uk
Items
No. |
Item |
11. |
MINUTES PDF 189 KB
To approve as a
correct record the minutes of the meeting of 27 July 2016
and to authorise the Chairman to sign
them.
Minutes:
The minutes of the meeting of the
Sub-Committee held on 27 July 2016 were agreed as a correct record
and signed by the Chairman.
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12. |
HOUSES IN MULTIPLE OCCUPATION
Minutes:
The Sub-Committee received a
presentation on progress in tackling the issues presented by Houses
in Multiple Occupation. All such
premises of 3 storey or over are
licensed. Additionally the Council had introduced Article 4
Directions under planning requiring any changes to HMO’s to
require planning permission.
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The next step was to seek
approval for borough wide additional licensing plus selective
licensing of up tp 20% of the
Borough’s Private Rented Sector housing on a ‘worst
first’ basis (subject to public consultation).
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Originally it was intended to
target the three worse areas Gooshays, Heaton and Brooklands but it
was now proposed to target specific roads. A report would be
submitted to Cabinet in November with costings before going out for
consultation. The intention was to have everything in place by
August 2017.
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Officers advised that since the
introduction of the Article 4 Direction the number of planning
applications had fallen away, with just one in the system awaiting
submission to the Regulatory Services Committee.
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The Sub-Committee noted the
report.
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13. |
ROMFORD MARKET TRANSFORMATION
Minutes:
Officers reported on progress
with the plans for transforming Romford Market. Plans showing the
proposed Market House in context were displayed. The current proposed design, a timber machine clad building had been
costed. It was hoped that this would be an attraction which would
bring more people in to the market and the shopping
centres.
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Officers had had preliminary
conversations with potential operators of the Market House, which
included Café Rouge. The building would be capable of
serving 70 covers at one sitting.
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English Heritage, the Church,
traders and local residents had been consulted on the proposals and
were generally supportive. Officers expected to submit a planning
application shortly having completed pre-planning
negotiations.
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A Market Transformation Officer
had been appointed and was now in post, market management had been
brought back in house and a new Market Manager appointed. Officers
were looking at the market offer and the proposals were attracting
fresh interest.
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The Trader Pledge would be
introduced and new traders were coming in. Officers would work with
existing traders to encourage them to give up some prime spots on
the market to allow new traders to build up a customer
base.
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As part of the promotion of the
market planning permission had been sought for a temporary ice rink
over the Christmas and New Year period, just one of a number of
events designed to attract more visitors.
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Further market research had
been undertaken, a Business plan drawn up and an Operational
Business plan being prepared. To improve the market offer the
Council were looking to introduce free wifi across the market to allow traders to
introduce contactless payment.,
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Officers were working with
traders and the shopping centres to produce a Business
Improvement District across the Town Centre.
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Officers were aware of
councillors concerns regarding the two empty large units in the
Liberty and the Leader of the Council and Chief Executive had been
in touch with the Liberty’s owners to encourage them to
tackle the issue. They had been invited to come over and visit
Romford to discuss issues. An assurance had been received from them
that they were actively looking at ways of letting the space
formerly occupied by BHS.
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The Sub-Committee noted the
update.
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14. |
CABINET REPORT UPDATE - REVIEW OF CABINET RECOMMENDATIONS RELATING TO THE CONSULTATION ON YOUTH SERVICE PROPOSALS PDF 164 KB
Minutes:
Officers had submitted a
written report updating members on progress in implementing the
proposals agreed by Cabinet in November 2015.
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Consultation had been
undertaken on the proposals at the backend of 2015 with staff
having until 9 January 2016 to respond.
The new structure had been put in place and staff invited to seek
assimilation or redeployment. the
process had been completed by April 2016 and the new service
started 1 May 2016.
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After the staff consultation it
had been decide to integrate MyPlace
and Youth Facilitation restructure proposals and complete one
restructure at the same time. The
intended savings of £516k from the Youth Facilitation
restructure had been achieved and the full £100k for
MyPlace had been achieved in 2016/17
rather than across 2016/17 and 2017/18.
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A budget of £250k had
been retained to support the work of the Youth Services team and a
net budget of approximately £250k retained to deliver
services at the MyPlace building.
Additionally, £100k had been made available from the Housing
Revenue Account to allow the Youth Service to work with young
people living on Council estates. This
work was ongoing.
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Officers had been tasked to
progress a procurement process to externalise the Youth
Facilitation and MyPlace
services. Work had started but had been
put on hold whilst various issues around youth provision at the
Robert Beard building were addressed. The Council had decided to
move the Pupil Referral Unit to this building.
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Planning Permission had been
sought for the conversion of the former Youth Service space at
MyPlace in to a Nursery and officers
were looking to introduce complimentary therapies to MyPlace.
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Part time working was working
and Youth Facilitation and MyPlace had
been able to continue providing a valuable service. All
participants were being encouraged to participate in the Duke of
Edinburgh awards.
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The Sub-Committee noted the
report.
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15. |
CORPORATE PERFORMANCE UPDATE - QUARTER TWO
The Sub-Committee is to receive a verbal
update.
Minutes:
Officers provided the latest
Corporate Performance data for the 14 indicators which fall under
the remit of the Sub-Committee. These related to the CLEAN and
Proud goals.
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11 of the indicators had a RAG
status of Green, 2 a RAG status of Amber and 1 a RAG status of
Red.
The red indicator related to
the Percentage of other applications processed within 8 weeks
(extension of time agreements were not included). The target was
80%, but we had only achieved 66%. This drop in performance had
been down to an isolated issue regarding notification. It had
impacted on the ability to determine a batch of householder
planning applications within the usual 8 week period. These had
been managed by the use of Extension of Time agreements.
The Sub-Committee asked for
details of how this issue was identified.
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The two amber indicators
related to the percentage of major applications processed within 13
weeks and the percentage of minor applications processed within 8
weeks. The Direction of Travel for both was in the right direction
with a larger percentage being achieved in in quarter two compared
to quarter 1.
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Consultation had now closed on
restructure proposals which would facilitate the outsourcing of the
initial part of the planning application process. When implemented
this would streamline the process and had the potential to improve
overall process. The Sub-Committee requested details of what this
outsourcing would involve.
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The nine Proud indicators were
all in the green. The percentage of repairs
completed on time were below target but within tolerance.
Officers indicated that they need to work with contractors to
ensure the targets were met.
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The average void to re-let
times were excellent, the best in London
and officers estimated that this brought in on average between
£500k and £700k per annum.
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The number of potential
start-up businesses accessing advice via the Business Start-up
Programme was improving following the engagement of Enterprise
Nation to provide this advice. Enterprise Nation were confident they would catch up with the annual
target by year end.
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The final indicator related to
the number of volunteers assisting in the running of library
services. The Sub-Committee asked for more detailed information
around the average number of hours worked by volunteers and the
ratio of employed staff to volunteers required to open a
library.
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The Sub-Committees attention
was drawn to the number of Homelessness decisions and acceptances.
These had dropped significantly compared to previous years and
quarter 1. Officers advised that this was a critical indicator. In
quarter 1 there had been nearly 40 decisions
, in quarter 2 just 20. A Bill was going through Parliament
which would require Local Authorities to intervene
earlier.
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Officers advised that early
prevention was more cost effective that rehousing. The traditional way of responding to an homelessness application was to wait until the
bailiffs warrant was issued. In Havering we had started to respond
earlier and this would be the way forward.
What was required was a
sustainable way forward we did not want families ...
view the full minutes text for item 15.
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16. |
CABINET REPORT UPDATE - HOUSING REVENUE ACCOUNT DEVELOPMENT PROGRAMME
The Sub-Committee to receive a verbal
update
Minutes:
The Sub-Committee were advised
that in September 2015 the Cabinet had agreed an expansion of the
capital budget for the following three years as set out:
·
15/16 increase of £3.000m to
£13.509m;
·
16/17 increase of £26.675m to £39.999m;
and
·
17/18 increase of £19.767m to
£28.714m.
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A further report to Cabinet in
June 2016 reviewed the impact of various changes on the HRA
Business Plan and sought agreement to a revised 30 year plan with
associated expenditure on existing stock and services and
investment in development of new units.
Cabinet had agreed the Housing
Revenue Account Business Plan, agreed the HRA Major Capital Works
Programme and agreed the proposed development of new council
housing.
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A further report to Cabinet on
12 October 2016 had firmed up on the HRA New Build Proposals. This
report had identified the key sites and clarified the Councils
ambition to provide 2500 units, 1500 of which would Be new, the
other 1000 replacements for those which would be
demolished.
The report had also looked at
the procurement process for preferred partners.
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Officers had looked at new
models of financing the programme, including the
‘legacy’ model. The challenge was not just to provide
new homes but to ensure the infrastructure was in place to support
the residents.
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To deal with these issues a
major traffic and parking study had been commissioned and we were
investing in training up new planners to challenge
developer’s financial assumptions.
The Sub-Committee noted the
report.
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17. |
REVIEW OF CABINET REPORT - ESTABLISHMENT OF COUNCIL OWNED HOUSING COMPANY TO DELIVER MARKET RENT AND MARKET SALE HOME
The Sub-Committee to recive a presentation update.
Minutes:
The Sub-Committee was advised
that in May 2015 the Cabinet had approved the setting up of a
Housing Company to:
·
Generate a financial return;
·
Deal with housing demand;
·
Ensure a good mix of housing; and
·
To support the Council’s regeneration
aims.
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Mercury Land Holdings was now
up and running having recently acquired 65 units from Swan Housing
on the Oldchurch site which should be available to rent by March
2017. To achieve critical mass the Company need a minimum of 200
units.
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A second scheme was in the pipe
line, the redevelopment of the former NALGO site in Hornchurch. A
well designed scheme had been prepared and this would be submitted
to planning shortly.
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A third scheme was being
developed which would redevelop the Como Street car park. A
preferred partner had been identified but no scheme was in place
yet.
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The fourth proposal was the
redevelopment of a number of brownfield sites in Rainham. A partner
was being sought and Compulsory purchase Orders would be served
early in the New Year. This development was likely to include a mix
of units for rent and for sale.
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The Sub-Committee noted the
report.
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18. |
TOPIC GROUPS
To consider any other item in respect
of which the Chairman is of the opinion, by reason of special
circumstances which shall be specified in the minutes, that the
item should be considered at the meeting as a matter of
urgency.
Minutes:
The Sub-Committee were advised that the two
current Topic Groups looking at ASB and the Green Belt were coming
to a close.
Members were asked to consider which topics
they would wish to deal with next.
The Chairman suggested a forensic look at
Housing Repairs and another member suggested a look at the Friends
of Parks.
Officers would email Members to ascertain who
would wish to serve on the Topic Groups.
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