Issue - meetings

Report and appendices attached.

The report before Members detailed the call-in of a Cabinet decision relating to the Public Realm Transformation. A requisition signed by Councillors Morgon, Darvill, Hawthorn, Mugglestone, Wilkins and Williamson had called-in the Cabinet decision. The grounds for the call-in were as follows:

1) To review and give greater scrutiny of the preferred option of ‘outsourcing’ the services currently provided ‘in house’.

2) To review and scrutinise the alternative options set out in the report to Cabinet( ‘the Report’)

3) To examine how the proposal will improve the delivery of services.

4) To examine how the proposal will improve the way in which Havering looks and feels.

5) To review and consider the Cost Modelling & Financial Assessment set out in Part 11 of the Report.

6) To review and consider the assessment of qualitative factors and risks set out in Part 12 of the Report.

7) To review and consider the implications and risks set out in Part 13 of the Report.

8) To review and consider the Human Resources implications and risks set out in Part 15 of the Report.

9) To understand and evaluate the specification used in the soft market testing, in particular the proposed Service Level Agreement and the intended measured performance targets.

10) To understand and evaluate the Governance arrangements between the council and the contractor, together with how the contract will be managed by the streamlined Client team.

11) To understand and evaluate the interfacing of IT systems between the council and the contractor and how performance will be self-monitored by the use of effective technology.

12) To understand and evaluate the anticipated efficiency savings.

13)To understand and evaluate the payment by performance mechanism and how in the contract this will be articulated.

14) To understand and evaluate the roles of staff who will remain employed by the council after the proposed contract commences.

15) To understand the breakdown between statutory and non-statutory services proposed in the contract.

16) To evaluate and review the benchmarking data for the council against other London Councils.

17) To evaluate and review the information and data collated by Eunomia, in particular a full breakdown of cost assumptions.

18) To understand and evaluate increased income generation from the contract.

19) To identify and evaluate the stopping of lower priority activities.

20) To understand and evaluate the data provided to potential bidders.

21) To understand and review the wider corporate cost implications if the contract is outsourced, including existing depots, vehicles and equipment.

22) To understand and review the impact on operational managers and the Client Team in the event of the contract being outsourced.

23) To understand and evaluate the impact on the Pension Fund if the contractor achieves Admitted Body Status.

24) To understand and evaluate which services will be retained and which services will be outsourced, together with the rationale for this proposal.

25) To understand and evaluate what opportunities were provided to in-house staff to bid for the contract.

The following response to the questions, had  ...  view the full minutes text for item 2

Report and appendix attached. Appendices 1 and 2 not available to press or public.

Cabinet:

1.     Reviewed and approved exempt Appendix 1:  Business Case for the Public Realm Transformation and future delivery of Public Realm services to meet Council priorities and the optimum delivery option(s) which includes:

·         The case for change and the considerations for the various options assessed.

·         The chosen service delivery model for the future delivery of the Public Realm services to meet the Council’s priorities.

·         The commercial case for the procurement process.

·         The governance, risks and control framework for the Public Realm Transformation Programme to ensure successful delivery.

2.     In consideration of the Procurement Strategy, to approve the commencement of the procurement for the Public Realm Provision which includes:

·         The choice of procurement procedure that will be implemented to procure a new Integrated Public Realm Services Contract.

·         The initial contract length of 8 years with the option for the Council to extend for up to a further 8 years (extension could range from one to eight years, subject to relevant decisions at the time).

·         The evaluation criteria for the award of the new Contract based on a 50% Price / 50% Quality split.

·         The indicative procurement timetable.

The report presented to Cabinet gave details of the Business Case and the Procurement Strategy for the Integrated Public Realm Services Contract. The contract is aimed to improve delivery of services using an integrated approach. The main service delivery models are; outsourcing, in-house and local authority company. These models have  ...  view the full minutes text for item 94